Grafton Public Library

Library Updates

Weekly Report: Sept 13-17, 2021

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Beth continued to triage construction issues and worked on a proposal to hire Bibliotemps. The Board of Library Trustees met and approved a Meeting Room Policy and Facilities Rental policy. Beth was out for half the week in observance of High Holidays.
A dozen staff attending a training webinar on the Electric Vehicle Charging Station.

Circulation staff practiced with the A/V system and gave a tour to someone from the Small Stones Art Festival, in preparation for their upcoming program; shifted materials; organized supplies; moved boxes.

Jane worked on the NYTimes bestseller list with Ranjita and attended a webinar on The Efficient Library. Allie created genre templates for RA; worked on the Library Newsletter; spotlight on fiction summary; printer set-up; Novelist research: promoting library materials. Ranjita did a First-Aid inventory and worked the 100 Novels project. She and Sandhya shifted oversized books; worked on distribution of surplus metal bookends to other libraries
Sandhya also did Tixkeeper updates and responded to Facebook messages.

Susan supervised shifting of material; worked on monthly stats; ordered supplies; submitted orders for audiobooks and large print material; developed task lists for staff; and did self-check troubleshooting with Bibliotheca.

Heidi answered reference questions, questions about the Senior Book Club, when will we be open, room use, Hoopla, library accounts, museum passes, holds (can you change where I pick them up?), and where they can return materials. She updated library accounts and made new ones for patrons, and facilitated the “Not Just for Young Adults” Book Group where we discussed The Mermaid, the Witch and the Sea by Maggie Tokuda.

Allison worked on end of summer reading things including: having Beanstack select winners for gift cards, organizing patron submitted photos of activities and figuring out who earned summer reading tags.

Sarah reached out to Allison and Heidi about booking art programs for this fall, contacted Pop Up Art School, submitted final SLP stats to MLS, attended two webinars (Anti-Racist Education: Building Your Inclusive Collection & Curriculum and Worthy Kids Author Extravaganza!), submitted August Stats and narrative to Beth, followed up with patrons needing assistance with SLP activity codes and damaged items due to a unexpected flood in their classroom, communicated with ATA about upcomming music programming at the library, and booked the fall session of the YFCP grant funded program, Young Sceientists, with STEM Beginnings.

Sarah, Cyndi, and Kristin discussed upcoming October programming. Cyndi looked into storage solutions from the approved vendor list, organized and inventoried the CR game collection, brainstormed programming ideas, and added month stickers to all of our new books. Jen worked on the online Calendar of Events and the October CR newsletter. Mare reviewed volunteer applications and organized volunteer correspondence.

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Construction Report: July 2021

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The Construction Team met Tuesday July 6, 13, 20, and 27. The Library Planning and Building Committee met via Zoom July 12; minutes are online at https://www.grafton-ma.gov/library-planning-building-committee.

Beth and Andy met with Town Administrator Evan Brassard, William Blake, and Ray Mead, Select Board to discuss a complaint about the Childrens and Teen carpeting. Disability Commission discussed at their July 15 meeting; minutes are online at https://www.grafton-ma.gov/node/1281/minutes.

The perimeter construction fence is being removed at end of July, and EV charging stations installed.

We are down to Punch List work for finishes, plumbing, and electrical. The Roofing inspection for warranty completed. BMS integration is completed with training to be scheduled; the flush out is ongoing.

A Temporary Certificate of Occupancy was issued on July 9.

The Friends of the Library held their Annual Meeting on site and raised $600 in donations and new memberships. They elected a new slate of officers, offered tours and honored two retirees.
Shelving installation has been ongoing; continuing to experience issues with metal shelving due to supply chain issues but the majority of the shelving is in place. Furniture is 95% complete; some minor issues (shipping damage) occurred and is being addressed.

The move began the week of 7/26 and continues through end of the month and into August; there does not appear to be enough shelving on site to accommodate the full collection of materials.

Final paving to follow some remedial work in the detention pond (to solve the standing water issue that has existed). The green roof installation has been pushed to later in August due to a rainy July and labor availability.

An accessibility review was done by the Town’s consultant and several items were found that need correction. The height of the stone countertops at sinks is typically too high; in one area of the interior ramp the slope exceeds the required maximum; the exterior sloped sidewalk to the Children’s Patio is too steep in a couple of locations. The plumbing items listed have already been corrected. A full report is attached.

A comment on Facebook about the rug in the Children’s Room sparked an investigation by the Disability Commission. During the selection process, it was noted the rug was “busy” by a staff member, and the Interiors subcommittee ultimately recommended a pattern that repeats over 4 large tiles, in shades of blue, green and yellow. The Disability Commission raised concern that children with autism or visual processing disorder, or adults with Alzheimer’s or dementia, may experience side effects from the rug (vertigo, dizziness, even seizure). The Town is conducting a search for peer-reviewed research on the negative effect of visual patterns, but in the meantime has advised we continue the installation of all furniture and shelving before evaluating the space as a whole. A second concern around paint colors (too bright, too dark) was brought to our attention in August with a recommendation from the disability commission to tone down the bright apple green and deep teal accent walls in the new Children’s Room.

IT installation by the Town’s consultant has been ongoing. Computers and monitors are being installed this week. Appliance purchases are complete; final delivery is this week. RFID panels are 90% complete, book sorting machine is in the final stages of testing.

The landscape scope for the North and West sides is being priced by the site contractor doing work on the Common. The design team is to provide recommended options to the Building Committee, with the project team to price.

A walkthrough at the temporary location to review the building with the owner occurred Thursday 7/29.

Please see separate, updated cost report.

Please check out photos in albums on our Facebook Page!

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PROCLAMATION: SEPTEMBER IS NATIONAL LIBRARY CARD SIGN-UP MONTN

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Whereas, a library card is the most essential school supply of all;

Whereas, libraries and librarians play a crucial role in the education and development of children;

Whereas, libraries offer a variety of programs to stimulate an interest in reading and learning;

Whereas, library resources serve students of all ages, from early literacy to STEAM programs to research databases;

Whereas, signing up for a library card is the first step on the path towards academic achievement and lifelong learning;

Whereas, a library card gives students the tools that foster success in the classroom and beyond;

Whereas, librarians create welcoming and inclusive spaces for students of all backgrounds to learn together and engage with one another;

Whereas, a library card empowers all people to pursue their dreams and explore new passions and interests;

Whereas, libraries are constantly transforming and expanding services to meet the evolving needs of their communities;

Therefore, be it resolved that I ,Peter Carlson, Select Board Chair, proclaim September Library Card Sign-up Month in Grafton, Massachusetts and encourage everyone to sign up for their own library card this month.

Sign up at https://graftonlibrary.org/home/get-a-library-card/

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Library Opening Delayed

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The Library is unable to open to the public as planned on Monday, August 23, 2021, due to delays in raw materials, fabrication, and shipping. Without the remaining shelving, we cannot put away relocated items or finish shelving the collections.

Additionally, COVID, weather, and other vendor issues have delayed various installations and trainings on the A/V System, new Xerox copiers, key cards and alarm/security camera, printer release software, and PC reservation software. Phones are not yet installed. While there are several punch list items we can work around, we cannot plan workflow, or learn and practice systems that have not yet been implemented, nor can we open to the public if it is not safe to do so.

Construction specialists from the Massachusetts Board of Library Commissioners (MBLC) — our grant funders — visited this week to review the project. They were pleased with the design and had some feedback. MBLC advised remaining closed completely for two full weeks AFTER everything is set up so staff have time to acclimate – MBLC does not condone the partial opening we had intended and said we must either be fully open at 60 hours/week or closed, which puts us into September for reopening to the public. Dates will be announced as soon as possible. In the meantime, please continue to hold materials at home and use digital resources shared at www.graftonlibrary.org/digital.

We know how disappointing this is for the community, key stakeholders, and donors. Please know staff are doing everything in their power to be ready for opening day, we miss you, and thank you for your patience.

Ribbon cutting has been postponed, new date to be announced soon!

For more information, please contact Beth Gallaway, gallawayb@graftonlibrary.org or 508-839-4649.

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Weekly Report – Library – Sept 6-10, 2021

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We are still unable to announce a reopening date and are postponing our Ribbon Cutting and Grand Reopening and will announce a new date ASAP.

All staff had Monday, Labor Day, off. Beth was out Tue & Wed in observance of Rosh Hashanah.

The Select Board proclaimed September as National Library Card Sign-up Month! Register online for a free or replacement library card at https://graftonlibrary.org/home/get-a-library-card/.

Parking lot striping was completed. The retention basin was seeded. More shelving arrived and some A/V shelving is assembled. We are still waiting for framing and shelving for historical, new books, large print, and children’s collections. One of the EVSE was repaired and training is scheduled for 1pm on Friday. Don from Bibliotheca walked through on Thursday to see the new Automated Materials Handler and gates. Integra is coming on Fri to test the phone system but not date yet for arrival or installation of phones.

The Friends kindly delivered lunch from the Grafton Inn for Staff on Thursday afternoon – thank you!

Beth attended the Capital Summit, fielded many questions about reopening and COVID. We have reinstituted contact tracing. Beth updated the punch list – her list and the construction team’s list are not aligning.

Sarah, Cyndi, and Kristin discussed upcoming October programming. Sarah reached out to Allison and Heidi about booking art programs for this fall, contacted Pop Up Art School, submitted final SLP stats to MLS, attended two webinars (Anti-Racist Education: Building Your Inclusive Collection & Curriculum and Worthy Kids Author Extravaganza!), submitted August Stats and narrative to Beth, followed up with patrons needing assistance with SLP activity codes and damaged items due to a unexpected flood in their classroom, communicated with ATA about upcoming music programming at the library, and booked the fall session of the YFCP grant funded program, Young Scientists, with STEM Beginnings.

Cyndi looked into storage solutions from the approved vendor list, organized and inventoried the CR game collection, brainstormed programming ideas, and added month stickers to all of our new books. Jen worked on Event Keeper events and the October CR newsletter. Mare reviewed volunteer applications and organized volunteer correspondence.

Circulation staff practiced with AMH and A/V systems; attended the staff meeting, and brainstormed workflow. In addition, Ranjita and Jane had NYT best seller list training, (searching for what we own and putting titles in A FIC HOLD cart in Ingram); Sandhya updated museum pass info and the website, Allie worked on the Mind, Body Spirit canvases, and signage. The four circ assistants spent time reading Library Journal and BookPage to become more familiar with adult fiction. Susan conducted a BookWagon program at Crescent Manor Rest Home; delivered material to four homebound patrons, worked on tasks for circ staff; ordered supplies; made arrangements to begin receiving our 53 bins of material that has been held at the sorting center, and started tweaking the schedule. We continue to be thwarted from completing our set-up due to lack of shelving and storage space!
Heidi answered questions about passwords, holds, museum passes, where they can return materials, and when are we opening? She updated library accounts and created new ones for patrons. She attended a webinar titled “From Theory to Practice: How to Make Open Access Content Work for Your Library.”

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Weekly Report: August 30-September 3, 2021

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Beth was a panelist on the topic of Leading with Compassion for a New England Library Association Advocacy Day. Beth worked on punch list items and led a tour for Tower One with Captain Michael Killen – the firefighters saw the Knox Box, alarm panel, sprinkler room, electrical rooms, and orientation for sprinklers, fire extinguishers, and AED locations. She met with architects, a building committee member, and gave a tour. She had phone meetings with Board of Library Trustees and MBLC. She did more clean up at St. Andrews – the container garden, book drop, a Xerox, and 4 boxes need to be moved still. The refinished antique tables were returned Thursday. The interior ramp was worked on Thursday. Phone testing was scheduled for next Friday. Some of the remaining furniture should be arriving and installed next week. We are still waiting for items to ship.

A part-time administrative assistant position has been posted.

Circulation staff spent the week further organizing our workroom, supplies, and our public printing area; figuring out kinks and practicing with Princh; and had a staff meeting.

In addition, Jane organized webinar and training session notes. Sandhya updated our website, made new signage for the drop box at the church and for the front door, adjusted shelves to accommodate newspapers, and updated Tixkeeper and public Museum Pass information.

Allie continued to work on our Mind, Body and Spirit display, which is looking quite beautiful! She has been figuring out the best materials to use, preparing the canvases, and affixing them on the display boards with lots of attention to detail and optimal placement for the overall design. She also worked on the newsletter, Princh testing and training, and creating signage for the Reading Room.

Ranjita took some vacation days, and jumped into the organizing tasks on return! She attended two webinars: Neurodiversity @ the Library – and Get Started with new Libby.

Taylor continues to work on shelf-reading the entire adult collection (an enormous job!), and moved some checked in material from the sorting room upstairs to shelve.

Susan worked on plans for off-desk assignments for Adult Circ staff; created tutorials for some ongoing Circ tasks; submitted a ticket for the AMH (out of service mode is timing out!) and the Self-Check (we think it’s confused by a new IP address); ordered supplies; oversaw the shelf-reading project, and delivered materials to Homebound patrons.
Heidi answered reference questions, questions about the Senior Book Club, Libby, library accounts, museum passes, holds (why can’t I place them?), and where they can return materials. She also updated library accounts and made new ones for patrons.
Donna, Heidi, Jane, Sandhya and Ranjita washed a LOT of Grafton Public Library china and put it away.

Allison met with Sarah and Heidi to continue planning for the winter reading program. Other time this week has been spent on additionally WRP planning and making the fall challenges on Beanstack live.

Sarah, Allison and Beth interviewed two candidates for the Children Library Assistant vacancy and Jen and Cyndi provided tours of the library building.

Sarah, Allison, and Heidi met to discuss the Library’s upcoming Winter Reading Program and Grafton Celebrates the Holidays.

Children’s Room staff began to plan fall programming. Summer Reading ends September 4!

Sarah met with a member of the Friends to discuss next summer’s reading program and fundraising opportunities. She also compiled SLP statistics for the ARIS report and the MLS end of summer library survey and continued to refurbish library carts.

Kristin began planning for fall book clubs, set up her work computer, and scheduled her weekly LEGO at Home social media posts.

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Construction Report: June 2021

Posted by bethg on

This is to report on the status of the construction project which is partially funded with Massachusetts Public Library Construction Program funds through the Massachusetts Board of Library Commissioners and governed by the Regulations and Assurances in the application and the grant Agreement.

NARRATIVE:
The Construction Team met Tuesday June 1, 8, 15, and 22, and 29. The Library Planning and Building Committee met via Zoom June 7; Interiors Committee also met June 7.; minutes are online at https://www.grafton-ma.gov/library-planning-building-committee.

Planting beds at North, South, East have been completed. The Library has 116 native blueberry bushes! Trees have been planted at all locations. There has been an ongoing discussion about invasive species remediation and an on-site meeting to review detention pond drainage, slopes and plantings. Landscape scope for the North and West sides is still behind; this work will not be able to be done until the Fall given the planting season. The green roof system was pushed out a month by the installer to the first week in August.

All first and second floor finishes are complete with the exception of punch list items. Glass handrails have been installed on the staircase — this was an Add Alt that the Library Board of Trustees agreed to cover from their Capital Campaign contribution. A discussion was held around the glass edge on the main staircase – it appears unfinished and uneven with no top cap designed.

The expansion joint at new/existing buildings is installed.

Asphalt shingles are completed. Lead flashing has been completed. Cornices are installed and caulked. Exterior caulking is completed except for punch list items.

Column enclosures have been installed at the Main Entrance. Brackets at book return are installed. Copper downspouts have been connected to drains.

The elevator is inspected and complete. All plumbing is completed and inspected. Electrical is completed and inspected except for punch list items. All HVAC is completed and inspected, with owner training to occur in July. The Fire Protection/Alarm system is completed, inspected and operational.

Shelving is scheduled to begin installation on 7/13/21. Furniture has been coming in, we expect some major deliveries this week. • Our movers have committed to July 26 as the move start date.

Final paving TBD per contractor – to be coordinated with detention pond work to avoid damaging final pavement by heavy equipment.

Hard hats are no longer required on site.

The Punch List is ongoing but in good shape. Main subs are electrical and millwork. No leaks created by recent storms with heavy rain/wind.

The Town’s IT support has equipment configured and will be installing ahead of the move. EV charging stations are on site to be installed. Appliance purchases are ongoing. Utility shed is in place. RFID panels are 70% complete, tech will return this week to finish and test book sorting machine as well.

HDC is waiting for the Design team to provide a recommended Roof Screen option to Building Committee, project team to price.

Interim Library: Minimal work identified by the electrician to return building to pre-library use. We will need dumpster, labor, and some finish work to return the building to the owner.

Please see separate, updated cost report.

Please check out photos in albums on our Facebook Page at:
https://www.facebook.com/pg/GraftonPublicLibraryMA/photos/?tab=album&album_id=3005138386209267

Prepared by Beth Gallaway, Library Director & Andy Deschenes, Clerk of the Works

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Director’s Report: July 2021

Posted by bethg on

The Grafton Public Library was open 98 hours over 24 days in July 2021, and had 1,979 visitors, an average of 82 per day. Much of July was spent on moving and relocating logistics, and on the Summer Reading Program. The Director attended construction meetings and Building Committee Meetings. The Friends of the Library Annual Meeting was held Sunday July 11, and had over 80 people in attendance. We honored former staff member and Friend Elinor Tidman and Friend Karen Kara’a for their contributions.

Children’s Services
In July, the Children’s Room continued to offer take and make kits as part of this year’s Summer Library program. In addition to our kits we also offered a number of live zoom programs including Koi Fish, Cat & Dog, Frog Prince, and Ice Cream Truck LEGO Mini Builds and Fox Paint Night presented by Pop Up Art School.

This month also brought big changes as we prepared for our move back to the Common. We packed and organized our staff spaces and the supply closet to make the transition to our new space and unpacking more streamlined.

Keep an eye out in August for a Comic Book Workshop with Matt Ryan on Thursday, August 12 as we lead up to Free Comic Book Day on Saturday, August 14. Matt Ryan of Free Lunch Comics will present an intro to comics followed by a figure drawing demonstration/lesson.

Teen Services
Allison worked on Kit pickup of Summer Reading Program DIY programs, taught online, and began planning the Winter Reading Program.

Adult Services
Staff placed 343 holds. Crescent Manor Book Wagon had 11 participants with 26 checkouts, and 6 requests. We delivered 31 items to 6 Home Delivery recipients. There were 78 museum pass reservations, 62 pickups and 16 no-shows.

We issued 51 new Grafton Public Library cards, and corrected 2 accounts for Grafton patrons after running the “Patrons with wrong home library” report, which we are now running monthly.

Two adult volunteers put in a total of 6 hours. We received 6 new volunteer applications. We anticipate welcoming teen and additional adult volunteers in the fall, and plan to offer a group training.

Adult programming included LEGO mini-builds: Koi Fish, Cat & Dog, Frog Prince, and Ice Cream Truck; a virtual visit with cartoonist Joel Christian Gill, Skype a Scientist: Cat Behaviorist and Coral Reef Painting for Adults. We held the following virtual book discussion groups:

• “Not Just for Young Adults” Book Discussion Group met on Slack to discuss Onyx & Ivory by Mindee Arnett.
• Daytimers Book Group met on Slack to discuss Water for Elephants by Sara Gruen.
• The GPL Mystery Book Group met on Slack to discuss Muzzled by Eileen Brady.
• The “Reads Well with Others” Adult Book Discussion Group met on Slack to discuss 142 Ostriches by April Davila.
• The “Inspirational Book Club” met on Slack to discuss Second-chance cats : true stories of the cats we rescue and the cats who rescue us, edited by Callie Smith Grant.

Technical Services
746 items were added in June. The majority of Donna’s time that was not cataloging was spent organizing, packing & moving.
Staff Update
Staff attended trainings on Romance Reader’s Advisory and EKRooms, our Room Reservation software.

YES Log
Yes, we can renew your card (many, many requests)-SL
Yes, we will have book clubs in the new building-SL
Yes, you can pick up kits here-SL
Yes, we can request something out of network for you-SL (many)

NO Log
No, we don’t have public computers here now -SL
No, we do not have an AA meeting scheduled here today -SL (I contacted the website where the church is still listed as a meeting site and asked them to remove the church from the list)
No, we do not have public computers at this time -SL
No, we are not booking our meeting rooms yet for events right now at our new location -SS
No, we do not have passes/tickets for Six Flags – SS
No, we do not have passes/tickets for Breakers Mansion, RI tours – SS

Patron Comments
7/22 “Thank you, my daughter is having fun with all your activities.” HF
7/16 “Thank you to our amazing Librarians Sarah & Allison! My kids are loving this year’s programs and all the amazing effort you have put into to the projects and kits to make the summer library program a bit hit in our home <3 We just wrapped up a virtual Lego build and my kids can’t stop smiling!” -FB
7/14 Trisha loved the workshop. Thanks! -FB
7/10 “You are awesome in case no one has told you today. Thanks again. I appreciate your help.” (Help updating her library account) -HF
7/6 A patron called to let us know that she just came to collect her book from curbside pickup and is very pleased to have her book (since she’s been waiting for it since February). She wanted us to know how much she appreciates being able to get it. She said she’s going to read it right away so she can return to another library and the other people on the hold list can have it. -HF
7/6 My daughter has had so much fun doing these!
7/5 “Since we’ve had to stay in, I’ve so appreciated being able to get a book from the Boston Public Library at 11pm at night.” (I made sure he also knew about Overdrive’s “Partner Libraries”, Hoopla and Novelist). -HF
7/4 Thank you for all the rainy-day activities!-FB
7/2 ‘Thaaaaaaaaanks soooooo much for your help!!! Words fail me one more time when trying to express my appreciation to you. It’s absolutely amazing to have the information you’ve provided and hope someday we could meet in person! Thanks very much!” -HF
7/2 “Wow. Updating my library card over the phone was so easy. Thank you. If only all my phone business was so easy!” -HF
7/2 “I did a canvas for the quilt. When is it going to be put up? I’m so excited to see it.” -HF

Respectfully submitted,

Beth Gallaway

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Weekly Report – August 23-27

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The Library remains unable to open to the public as planned on Monday August 23, 2021 due to delays in raw materials, fabrication, and shipping.

Staff attended a training on the Xerox copier.

Library Director Beth Gallaway worked on PR, the annual ARIS report (required for State Aid), Trustee meeting prep, contacted Bibliotemps about temp staff, reviewed applications for three of the four vacancies, and began scheduling interviews. She attended two donor tours, Construction team, Policy Committee, Friends Board, and Board of Library Trustees, and a staff meeting as well as had many impromptu conversations around issues related to IT, security, alarms, policy, procedure, and logistics.

The Children’s staff looked at collection flow and rearranged shelving to create a more intuitive browsing experience. They also measured shelving in the program room storage closet and calculated the number of storage bins that would be needed for craft material organization.

Sarah continued to refurbish library carts and began compiling Summer Library Program stats for submission to MLS.

Mare continued to prepare her paperwork for the para librarian level 2 application due this fall and attended the “State of Reader’s Advisory” webinar.

Jen worked on booking rooms for upcoming programs later this fall/winter and the Children’s Room newsletter.

Allison took some vacation time and worked on new fall challenges on Beanstack and the September fall newsletter. She also put out this week’s activity kits at the temporary location. This is the final week of summer programming!

Heidi answered reference questions, questions about library accounts, passwords, holds, where they can return materials, what happened to the book I returned in the AMH and why isn’t it off my record?. She updated library accounts and made new ones for patrons – we had a record 51 new library card registrations in July.

Donna added 319 items to the system, packaged, processed, and cataloged the 5 hotspots from MBLC and continued to organize the Tech Services office.

Eileen worked on bills, called newspaper delivery to find out why papers are not arriving at the new location, canceled the fax line at 53 N. Main Street, and provided some ARIS stats to Beth.
Circulation staff continue to unpack as far as we are able, pending shelving and storage space.

Allie has been working on the Body-Mind-Spirit canvases (while listening to our next Readers Advisory selection!), after much research on the best type of adhesive system, painting the boards to match the walls, and organizing the paintings. Allie was designated the Princh point person, and she spent time setting it up on the staff computers. IT needs to set it up on each patron computer. Allie also completed the September newsletter.

Sandhya and Jane spent time reorganizing the magazines, PB FIC books, fiction and non-fiction graphic novels, and paperbacks in the Reading Room. Sandhya also updated museum pass information on Tixkeeper, helped organize the Friends’ area, labeled furniture to be moved, and looked through Comcat and Clio records.

Jane unpacked boxes and organized supplies, moved chairs, labeled furniture to be moved, and attended a webinar: MLS Live: Library for the Commonwealth, helped organize the Friends area, and transcribed training notes into the Google drive.

Susan oversaw the Reading Room shifts, organized her desk space, communicated with C/W MARS and Optima about our changed opening dates, developed a work plan for the week for our page, Taylor, ran a report of all material due between 8/24-31, and also ran a report on all of our material that is non-holdable.

Taylor shelf-read and his mom repotted library indoor plants. Thank you to Carolyn Dee!

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Weekly Report: August 16-20, 2021

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The Library is unable to open to the public as planned on Monday August 23, 2021 due to delays in raw materials, fabrication, and shipping. Without the remaining shelving, we cannot put away relocated items or finish shelving the collections.

Additionally, COVID, weather and other vendor issues have delayed various installations and trainings on the A/V System, new Xerox copiers, key cards and alarm/security camera, printer release software, and PC reservation software. Phones are not yet installed. While there are several punch list items we can work around, we cannot plan workflow, or learn and practice systems that have not yet been implemented, nor open to the public if it is not safe to do so.

Construction specialists from the Massachusetts Board of Library Commissioners — our grant funders — visited this week to review the project. They were pleased with the design and had some feedback. MBLC advised remaining closed completely for two full weeks AFTER everything is set up so staff have time to acclimate – MBLC does not condone the partial opening we had intended and said we must either be fully open at 60 hours/week or closed, which puts us into September for reopening to the public. Dates will be announced as soon as possible. In the meantime, please continue to hold materials at home and us digital resources shared at www.graftonlibrary.org/digital.

We know how disappointing this is for the community, key stakeholders and donors. Please know staff are doing everything in their power to ready for open day, we miss you, and thank you for your patience.

A ribbon cutting ceremony is still on schedule for 11am Friday October 1. Further celebrations will take place next summer.

All staff (not on vacation) attended a key training and were interviewed for the Wage and Compensation study. All staff are reading Mistress of the Art of Death by Ariana Franklin for our next reader’s advisory training in September. In medieval Cambridge, England, Adelia, a female forensics expert, is summoned by King Henry II to investigate a series of gruesome murders that has wrongly implicated the Jewish population, yielding even more tragic results. As Adelia’s investigation takes her behind the closed doors of the country’s churches, the killer prepares to strike again.

Heidi answered questions about library accounts, holds, readers’ advisory, kits, when we will be open, where they can return materials. She updated library accounts and made new ones for patrons. She attended the weekly staff meeting and took the minutes. Heidi attended the Daytimers’ Book Group discussion of Cat Shout For Joy by Shirley Rousseau Murphy and the GPL Mystery Book Group discussion of Dead as a Dinosaur, by Frances and Richard Lockridge.

Allie initiated contact with the Princh Rep – Ronnie in Denmark and got Princh installed and set up, Jane and Sandhya attended, and then they set up the four patron computers and bookmarked Princh on it. Allie also connected the receipt printers to staff computers and installed Hatch.

Allie worked on the September newsletter. Jane set up the circulation desk and made a video on how to use the Automated Materials Handler using Canva. Ranjita helped set up the circ desk, unpacked, and cleaned out the refrigerator and freezer at St. Andrews. Susan, Allie, Jane and Ranjita all helped reorganized the magazines in the Historic Reading Room.

Sandhya completed work on Wi-Fi hotspots, read through Interlibrary Loan (ILL) resources, added new items on Library of Things, and worked on a Reader’s Advisory assignment.

The Children’s Staff continued to work on setting up their space. Allison did final Summer Reading Program kit pickup Wednesday & Thursday.

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