Meeting Rooms and Facility Rental

Community Meeting Room Unavailable

Water damage to flooring, walls, furniture and materials was an unfortunate result of the flood that breeched emergency exit doors on the South side of the Library during an intense storm on Friday morning August, 2023, and the Community Room was one of the spaces closed to dry. The room does not currently pose a health or safety risk, and we were able to hold the Friends Book Sale, but there is extensive repair work to be done. As we cannot say at this time when work will be completed, we are unable to accept any new reservation requests for the Community Room at this time.

We have been waiting for the Town’s insurance company (MIIA) to get back to us with a quote and plan for remediation. Demolition is scheduled for Monday September 25 through Friday September 29. A restoration company (ServPro) will spend that week ripping out flooring and part of the wall in multiple interior spaces. We do not yet know the time frame for contractors to come in to do repair work, or the duration or phasing of the project. We apologize for the inconvenience and thank you for your patience.

View the Meeting Room Tutorial

Review Available Rooms

Reserve a Meeting Room

Library meeting spaces are available for Massachusetts state and Town of Grafton agencies as well as designated non-profit organizations with a valid 501(c) tax ID number. Meeting Room and Facility Rental Reservations must be made by a Grafton resident with a Library card.

Meeting Rooms are free for civic, cultural and educational use. Please see the Meeting Room Policy before requesting a Room Reservation online through EKRooms. The Library has the authority to accept, renew, or reject requests for meetings under this policy.

A Facility Rental Fee will be assessed for business or profitable use and private events; Facility Rental is ONLY available after Library hours of operation (6pm or later Fri/Sat, 10am-9pm Sunday). please see the Facility Rental Policy before requesting a Room Reservation online through EKRooms.

The Library has the authority to accept, renew, or reject requests for meetings under these policies.

Meeting Space Capacities and Amenities

Community Meeting Room A/B (103/107)

Amenities: Kitchen access, digital projector and screen, lectern, presentation area

Capacity: 181 standing, 117 seated, 48 conference, 32 lecture

Community Meeting Room A (103)

Amenities: Kitchen access, digital projector and screen, lectern, presentation area
Capacity: 81 standing, 52 seated, 24 conference, 16 lecture
Setup: 52 seat (audience); 4 tables with 6 chairs each (conference style), 4 tables with 4 chairs each (lecture style)

Community Meeting Room B (107)

Amenities: Digital projector and screen, lectern
Capacity: 100 standing, 65 seated, 36 conference, 24 lecture
Setup: 65 seat (audience); 6 tables with 6 chairs each (conference style), 4 tables with 4 chairs each (lecture style)