Grafton Public Library

Library Updates

Weekly Report, September 25-30, 2023

Posted by bethg on

This week we circulated 1,794 items, received 496 items in transit, and sent 566 items. We requested 439 items and fulfilled 363 hold requests; registered 12 patrons for library cards, and added 139 new items. The most popular book this week is The Five-Star Weekend by Elin Hilderbrand. We hosted 31 meetings in our conference, study, and tutoring rooms for 62 people including Grafton Youth Football & Cheer, and Operation Friendship, as well as private work, study, homeschool, and tutoring sessions.

Admin
We remember with fondness and gratitude Trustee Marilyn Cusher, who passed away on last week. She dedicated four years of service to the Board of Library Trustees and was a strong library advocate during the construction grant process. Her daughter-in-law Allison is a staff member, and staff attended the funeral and shiva. May her memory be for a blessing.

This was the final week of National Library Card Sign Up Month. We’ve added 76 new cards in September to date. Through Saturday September 30, get your first card (or a FREE replacement card) to access online resources like Tutor.com, and check out materials, including items from our Library of Things: metal detectors, telescopes, cake pans, ukuleles, a sewing machine, yard games, and more.

This week, ServPro removed about a foot of drywall all around the interior of the Community Room and Children’s Room. Patrons are advised there may be noise typical of construction work on the lower level between 10am-4pm over the next few weeks, as Preserve 24, the contractor who will install new drywall, flooring and millwork as needed for flood remediation, will be on site soon and expect the process to take 8-10 days. We are still not booking any meetings or events in the Community Room or Children’s Room, and the Small Stones Festival of the Arts has been postponed until December.

We continue to assess the doors and drainage to ascertain to why the water from this particular storm of August 18 breeched the emergency door gaskets and infiltrated the Library. Beth signed up for COSTEP (Coordinated Statewide Emergency Preparedness for Cultural Heritage in Massachusetts) alerts, registered for accessing to a platform for developing an Emergency Response Policy, and registered for the Northeast Summit on Climate Adaptation for Libraries, taking place via Zoom in November. DPW is not yet available to snake drains, so Beth is working with a septic company that might be able to perform the work sooner.

Last week, Beth attended the MPLCP Construction team meeting, Town Department Heads meeting, responded to emails from Capital Campaign, connected with the Board of Library Trustees chair for a weekly check-in, and met with another board member regarding Long Range Planning. This week, she forwarded reference questions to the Trustee in charge of LRP. She met with staff, department heads, and attended the Board of Library Trustees meeting. She responded to two public records requests, connected the Town Clerk to the Head of Children’s Services for Kids Voting in mid-October, and fielded questions from partners on programming.

We are still trying to resolve several building issues from last week, including a network error message for first floor thermostats in the HR-1 group. Beth reviewed the Operation and Maintenance Manual for door warranty information, for instructions on cleaning the skylight, and for warranty information on the folding panels in the Community Room. She and IT did some troubleshooting on the door scheduling software that failed last Tuesday morning following an unscheduled entry through an unauthorized door; it did resolve by Wednesday morning. Three staff key cards stopped working last Tuesday as well, only for one day—it’s unclear if it was related. She reached out to multiple roofing companies for quotes to install a metal flange as recommended by the architect to address an issue with water not being directed into the downspout.

Staff reported an issue with EKRooms and Beth reached out to Plymouth Rocket regarding an alerts issue–meeting room requests are not showing in the web interface, resulting in delays to responding to patron requests for room reservations, they are working on resolving it.

Patrons who came to the Library on the early release day were generally well-behaved and well-managed. Beth corresponded with people regarding meeting room reservations, updated the calendar and approved requests, made updates to the Procedures Manual, website, and event calendar, and reviewed and submitted bills.
Eileen maintained the collection of periodicals, took care of incoming mail, sent late notices, prepared bills, paid invoices and assisted with coverage for Borrower Services. Debby compiled the Weekly Report, covered scheduling gaps in the Teen Room, and worked on payroll, scheduling, social media, and tasks for the Board of Library Trustees. She attended and recorded minutes for the staff meeting, library department heads meeting, and the monthly meeting of the Board of Trustees. She checked in daily on the progress of flood remediation and communicated updates with staff, trustees, and town administration.

Borrower Services
Staff managed the adult borrower services desk, delivery, museum passes, the lobby, room reservations, and Automatic Materials Handling equipment. We assisted patrons, placed holds, performed readers’ advisory, and supervised volunteers.

Kara checked CW MARS top titles against the collection; reviewed industry newsletters to add upcoming titles to purchase lists; corresponded with volunteer applicants and staff coordinators; ordered requested e-book and e-audio titles; worked on displays including creating signage and pulling titles for the October staircase and graphic novel displays, taking down September’s displays and setting up October displays; and created bookmarks for October. Jane posted the New York Times Best Seller List for print and audio fiction and recommended titles for purchase; corrected patron records with the wrong home library; collected items with alerts from invalid RFID tags; processed pending library card applications; prepared materials and graphics for the October endcap display celebrating International Coffee Day and National Homemade Cookie Day. Ranjita posted the New York Times Best Seller List for print and audio nonfiction and recommended titles for purchase; processed ComCat requests; processed new adult fiction; and performed a routine check of the Library of Things. Sandhya managed out of network requests for materials; worked on interlibrary loans and followed up with patrons; cleared expired holds from the hold shelf and followed up with patrons; prepared for adult programming in November and December; contacted Roger Williams Park Zoo museum pass about renewal; prepared graphics and selected additional materials for the October endcap display; and performed troubleshooting on the Bibliotheca self-check. Allie worked on newsletter graphics and curation of sections and events; requested books for the October endcap display “Stranger Reads”; created October graphics; and attended to meeting room glitches and email correspondence.

Children’s Services
This week the Children’s Room staff settled into their temporary space located in the Friends Cafe. Patrons seem disappointed that the CR is closed again, and we have had some tearful friends, but we assure them the CR will be back as soon as possible so they can come play again. Staff also coordinated with local schools about upcoming school visits, prepped for Octoberfest, started a “Name the Frog” contest, and assisted patrons.
Teen Services
Allison attended a department head meeting; spoke with Children’s Staff in regards to possible Winter Reading Program, and worked on a book order. Sarah S worked on endcap display lists for next month, attended a suicide prevention workshop at Forbush Library in Westminster, performed reader advisory, and coordinated with teen volunteers. Allison and Sarah held a T.A.G. (Teen Advisory Group) meeting. Shawn monitored the room and interacted with teens during after-school hours.

Reference Services

Heidi and Eric assisted with tech and reference questions as well as circulation. Heidi hosted the “Reads Well with Others” Book Group discussion of The Reading List, by Sara Nisha Adams and the Inspirational Book Group (and Guided Meditation)’s discussion of 52 Ways to Walk: The Surprising Science of Walking for Wellness and Joy, One Week at a Time, by Annabel Streets; and worked on collection development and event planning. Eric also did collection maintenance for the non-fiction collection, worked on October displays, ordered books for the adult non-fiction collection, and put out new non-fiction books.

Technical Services
This week, Cynthia ordered new books and unpacked items as they arrived; cataloged new adult fiction, nonfiction, DVDs, audiobooks, and CDs; created brief records MARC for new Library of Things items; added grids to items in Ingram; worked on fixing problem items; sent in an order for RFID Tags from Bibliotheca and requests for records to the CatCenter. She helped cover the desk for Borrower Services.

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Director’s Report August 2023

Posted by bethg on

The Library was open 25 days in August and had 7,275 visitors. We offered 51 programs for 727 attendees. We had 156 meeting room reservations for 331 participants and nine cancellations due to library closures August 18 & 19, and 2 no-shows.  We hosted an additional 67 meeting room uses for staff use (photography, meetings, programs etc.) and filed 5 incident reports, included 2 Unattended Child issues, 2 Meeting Room issues, and 1 for first aid dispensed.

Admin
Beth met and corresponded with people regarding meeting room and facility rentals, with Trustees, staff, the Town Administrator’s office. She submitted the FY24 ARIS report, which Roger Trahan reviewed and signed. She submitted bills for payment, made updates to the schedule, procedures manual, website, event calendar, and social media pages. She presented a CPA funding request at CPC’s meeting August 3 to meet the gap for the cupola restoration project, and was asked to revise the proposal to include the full $20,000 committed by the Capital Campaign. On August 24, CPC voted unanimously to fund up to $74,144 for restoration of the cupola; this request will go to the voters at Town Meeting on October 16.

Beth shepherded the monthly GUM Jam session in partnership with Apple Tree Arts, and participated in an extra session on Saturday August 26 for Play Music on the Porch Day. She worked on policy updates, and attended the monthly Board of Library Trustees meeting. Beth reviewed and submitted payroll and bills, approved meeting room usage;  updated the website, social media, and calendar of events; and made updates to the procedures manual.

Eileen maintained the collection of periodicals, took care of incoming mail, and prepared bills. Debby worked on scheduling and payroll, compiled Weekly Reports, worked on upcoming social media posts, helped clear the sprinkler room to meet compliance standards from the Grafton Fire Department, and covered the Teen Room, and worked on Board of Library Trustee tasks. Debby compiled the Weekly Report, worked on upcoming social media posts, payroll and scheduling, as well as tasks for the Board of Library Trustees for their upcoming meetings.

Staffing
The Library received 17 applications for the Part Time Young Adult Librarian vacancy, through August 2,2023. Debby Jackson, Allison Cusher and I interviewed candidates and we recommend Shawn O’Connell without reservation. As a resident of Grafton, Shawn was seeking additional employment in the Town of Grafton and saw the job posting on the Town’s website. He has immeasurable life experience and currently works as a paraprofessional in the Special Education Department at Grafton High School. Shawn’s experience working directly with teens at Grafton High School coupled with his down-to earth demeanor, and the care and consideration with which he spoke about his understanding of teens, their social-emotional development, and the need to build relationships with teens made him the top candidate. Shawn’s references from Grafton High School provided glowing recommendations and I am confident he will be a wonderful asset our team.

We recorded 45 low coverage instances. Beth prepared a draft vacancy notice for the 12 hours remaining from Marilyn Wilcox’s retirement.

Budget
We learned from Ingram that overpaid invoices due to a change in their accounting system, and they returned $9,218 which we deposited to State Aid. We also received a gift of $5,000 from the Friends for museum passes and summer reading program expenses.

Building
The Library sustained significant damage from flooding on Friday morning August 18, with damage to the flooring and drywall in the Community Room (103), A/V Storage closet, Kitchen (108), Children’s Room (111), Children’s Staff Workroom (112), Children’s Program Room (114), and Children’s Storage Closet (115). Thank you to town and library staff who acted heroically to sweep out water, dry out the space, and save materials and furniture from damage. ServPro and MIIA assessed, and remediation work begins Monday September 25. We do not have a timeline for repair, which is challenging given our meeting room bookings.

Construction Update
The Building Committee met in August to review and pay bills. Beth met with MBLC Construction Specialist Lauren Stara for a post-occupancy tour of the building, and completed the Post Occupancy survey. Beth worked on the July MPLCP report.

The Maker Space and Presentation Area doors we replaced, this time with kickstands. Unfortunately, there is a rattle on both left side doors where the bolt is to lock the door at the top and bottom. Locks still need to be installed.

HVAC commissioning was completed August 31 by Evan from Colliers. His report is attached.  We continue to have water cascading off the roof near the book drop and surpassing the lower downspout and gutters, creating water pools in the mulched blueberry bush garden, which makes the mulch overflow onto the concrete pathway to the exterior book return, and creating an obstacle and potential trip hazard for visitors with wheelchairs, walkers or other mobility issues. The architect suggested drain cleaning (Beth is investigating) and that perhaps a metal flange along the side of the roof edge can direct the water to the gutter. We are still waiting for return of chairs from Tucker, they are repairing stitching issues on the upholstery of several chairs.

IT Update
We began transitioning over from Google Suite and Gmail to Office 365 and Outlook during the last week of August, which was challenging timing as we were still operating in crisis mode from the flood, and we have many teens and tweens returning as it is the first week of school. IT met individually with staff to train and test new procedures for accessing email on a rolling basis, and email and email discussion groups were unavailable from late Monday through Thursday, resulting in delays in communication and inability to perform basic functions of our jobs. As of September 18, mailing lists for Trustees and Building Committee are still in process.

Volunteers, Outreach and Partnerships
Crescent Manor BookWagon had 35 check-outs and renewals, and 3 requests. We delivered 9 items to Homebound patrons. We had 22 volunteers who put in 66 hours; the drop is a result of several days of closure and people going back to school.

Social Media
We increases followers on TikTok, with 1,015 subscribers! We have 2,217 followers on Facebook, 804 on Instagram, 112 on YouTube, 419 on Twitter, 426 on Pinterest, and are holding steady at 8 on Flickr. We have 2,112 subscribers on Constant Contact. Trustees voted against subscribing to HootSuite for streamlining posts and suggested staff take advantage of the free trial or look for a less expense software.

Children’s Services
August saw the conclusion to a very successful Summer Reading Program. The Children’s Room remained a summer staple with families taking the opportunity to take a break from the heat and high humidity to relax and attend programs in a cool and comfortable space.

Disaster struck in mid-August when a strong thunderstorm brought torrential rain and flash flooding to the area. Unfortunately, the Library was directly in the water’s path leading to significant flooding effecting a large portion of the first floor, including the Children’s Room. Children’s Room staff spent a significant amount of time dealing with issues regarding the flood, and staff work spaces had to be moved to Room 202. The Children’s Room was closed to the public for the remainder of August, so a selection of children’s materials was made available in the Historic Reading Room.

Shifting and re-organizing the selection of materials made available to patrons was an ongoing challenge and Children’s Room staff did their best to keep the pop-up collection in order. The end of summer is a very busy time for Children’s Room returns as families are preparing to make the transition back to the academic year, so we experienced a high volume of materials making their way back to us. Before opening, staff worked hard putting the room back together, shelving materials, and assessing what was lost to the flood waters.

Teen Services
Summer reading wrapped up in August; successful teen programs included soap making, diamond art, and movie & perler bead nights. We welcomed a new teen room staff member – Shawn O’Connell, who also works part time at Grafton High School. Shawn was able to join us for our August staff meeting and get trained in time for the first day of school.

The library flood of August 18 didn’t lead to any damage in the Teen Room ,but the television and computers were unavailable for a short period as they were on the same breaker as other damaged areas.

The Teen Behavior Contract was updated for back to school. The content is the same, but we asked for a few additional pieces of information including grade, birthday/age, and guardian contact. Teens have been asked to fill out a new contract for the new school year, even if they had filled one out previously. Allison asked the Director to send reminders of our Unattended Child Policy and Code of Conduct to school principals to share with students and parents/ guardians, and this really helped with back to school behavior. We saw about 45 different teens the first day of school and we currently have over 100 newly signed contracts. Shawn, Sarah S. and I were able to attend the T.A.G. meeting together which helped us plan future programs for the fall, including the return of Dungeons & Dragons.

Borrower Services
We circulated 11,993 physical items and 3,315 digital items, a slight decrease from last month and last year. There were 114 museum pass reservations; 93 were picked up and there were 21 “No Shows.”

We registered 102 new borrowers and corrected 10 accounts for Grafton patrons and made 9 out of network requests; 2 were unfillable.

Reference Services
We have X database uses, X computer users and 4102 WiFi users.

Technical Services
489 items were added in August and 295 items were deleted. Cynthia worked on fixing 96 items. She ordered books through Ingram for each department and unpacked items as they arrived, sent in request to the CatCenter for records to be added to the catalog, worked on replacement items, set up the packaging for the telescopes that were returned after our program, created records to Library of Things items. She worked on adding grips to existing carts in Ingram and ran reports in Ingram and Baker and Taylor to see if there were any cancelled items and sent them to selectors if they had any. Cynthia also helped cover the desk for Borrower Services.

Friends
Book and media donations in saleable condition were accepted beginning Aug 28, with the next Book Sale running Sept 9-10. The next Friends meeting will be posted to the Friends Facebook page at https://www.facebook.com/GPLFriends.

Patron Comments

 

 Respectfully submitted,

Beth Schreiber

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The Children’s Room is closed for construction.

Posted by mcneilj on

On Friday 8/18, portions of the Children’s Room, Children’s Workroom (where staff offices are located), and Community Rooms, as well as the entirety of the Children’s Program room flooded during a late summer storm. Construction began Monday, 9/25 to remove and replace damaged sections of walls and flooring in the above-mentioned areas.

A limited selection of children’s books is available in the lobby. No toys, games, or seating space is available in the lobby.  Please remember that the teen room is exclusively for teens in grades 6 and above.

Thank you so much for your patience and understanding.

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Weekly Report, September 18-23, 2023

Posted by bethg on

This week we circulated 2,181 items, received 576 items in transit, and sent 667 items. We requested 406 items and fulfilled 383 hold requests; registered 19 patrons for library cards, and added 105 new items. The most popular book this week is The Five-Star Weekend by Elin Hilderbrand. We hosted 34 meetings in our conference, study, and tutoring rooms for 185 people including office hours for the office of Senator Michael Moore, MetroWest Building Officials Association, Girl Scouts, Small Stones Festival planning, Blackstone Watershed Association, and GPL union negotiations, as well as private work, study, homeschool, and tutoring sessions.

Construction will begin on Monday, September 25, 2023 to repair damage sustained when portions of the first floor flooded on August 18. ServPro will be on site for up to five days to remove up to one foot of drywall and insulation around the perimeter of the Community Rooms, the kitchen, and portions of the Children’s area including the Children’s Room, Children’s Program Room and storage closet, and Children’s Workroom (where staff offices are located). Preserve24 will follow replacing and painting drywall and replacing damaged flooring if necessary. During the construction, the Community Room and Children’s Room will be closed. The Children’s Room will be relocating a portion of their collection to the Friends Corner for our youngest patrons to browse and check out books. Thank you to Friends of the Grafton Public Library for being so gracious with our need to use the space. A big thank you to Friends President Mary Ann Brayer for working with staff to move their books into storage for the time being to make space for the Children’s temporary collection.

Admin

Beth worked on a public records request for security camera footage in the Library’s parking lot, corresponded with patrons regarding meeting room reservations, wills and bequests, and behavior issues; made updates to the Procedures Manual, website, and event calendar;  and reviewed and submitted bills. She prepared for the upcoming Board of Library Trustee and policy committee meetings, worked on potential budget changes due to the proposed Union Contract, attended the Union Negotiation meetings, and worked on the State Aid financial report due October 6. She will be out Monday for observance of Yom Kippur.

Beth attended the MPLCP Construction team meeting, Town Department Heads meeting, connected with the Board of Library Trustees chair for a weekly check-in, and met with another board member regarding Long Range Planning. She dealt with several building issues, including a network error message for first floor thermostats in the HR-1 group.  She signed up for COSTEP, registered for accessing to a platform for developing an Emergency Response Policy, and registered for the Northeast Summit on Climate Adaptation for Libraries, taking place via Zoom in November. She followed up with a septic company that we are trying to engage to snake the underground drains, reviewed the Operation and Maintenance Manual for door warranty information and instructions on cleaning the skylight.

She and Sarah did some troubleshooting and called Kevin from Veterans, who is checking with LG to see if something needs to be rebooted. Additionally, the door scheduling software failed on Tuesday morning following an unscheduled entry through an unauthorized door; it did resolve by Wednesday morning. Some staff key cards stopped working—it’s unclear if it was related—so we are now troubleshooting staff key cards.

Beth and Debby accompanied William Blake and Sarah Banister on a walkthrough with Mark and Christian from Preserve 24, the contractor who will install new drywall, flooring and millwork as needed for flood remediation.

Eileen maintained the collection of periodicals, took care of incoming mail, sent late notices, prepared bills, paid invoices and assisted with coverage for Borrower Services.  Debby compiled the Weekly Report; covered scheduling gaps in the Teen Room and Children’s Room; attended and recorded minutes at the Policy Committee meeting; represented GPL at North Street Elementary’s 6th grade curriculum night; and worked on payroll, scheduling, social media, and tasks for the upcoming meetings of the Board of Library Trustees and Trustee Policy Committee. She attended the construction walkthrough on Wednesday morning, collaborated with Children’s Room staff on their plan for closing for construction, and helped Mary Ann Brayer from Friends of the Grafton Public Library clear donated books from the Friends Corner to make a space to temporarily house a selection of Children’s items during their closure.

Borrower Services
Staff managed the adult circ desk, delivery, museum passes, the lobby, room reservations, and Automatic Materials Handling equipment. We assisted patrons, placed holds, performed readers’ advisory, and supervised volunteers.

Kara checked CW Mars top titles against the collection; reviewed industry newsletters to add upcoming titles to purchase lists; corresponded with volunteer applicants and staff coordinators; ordered requested e-book and e-audio titles; prepared adult fiction orders for October; prepared an order of adult graphic novels and manga for October; placed an order for new DVDs; worked on the title list for the October staircase display and graphic novel display; and checked classic horror title lists against the collection, adding missing titles to order lists. Jane posted the New York Times Best Seller List for print and audio fiction and recommended titles for purchase; processed pending library card applications; corrected patron records with the wrong home library; continued weeding fiction; provided AV support to a program in the community room. Ranjita posted the New York Times Best Seller List for print and audio nonfiction and recommended titles for purchase; processed ComCat requests and returns; processed pending library card applications; performed a routine check of the Library of Things; provided AV set up support to a presenter in the community room; printed out new library card welcome packet materials for volunteers. Sandhya managed out of network requests for materials; cleared expired holds from the hold shelf and followed up with patrons; worked on interlibrary loans and followed up with patrons; returned calls from patrons about museum passes; prepared for adult programming in November; and updated the programming survey. Allie planned the endcap display for October for “Stranger Reads”; processed pending library card applications and CLIO returns; performed maintenance cleaning of the AMH; and worked on the October newsletter, including requesting event content from staff members, creating content, and creating graphics.

Children’s Services
The Children’s Room prepared for upcoming demolition and construction to remediate damage caused by the flooding that occurred on August 18, 2023. Several staff members represented GPL at curriculum nights at Grafton Elementary schools in the last two weeks.

Teen Services
Allison was on leave this week. Sarah S contacted volunteers to plan for week; designed and printed fall and Halloween bookmarks; posted flyers for upcoming events including Dungeons & Dragons; put up displays for Sports Manga and Bisexual+ Visibility Day; and changed the Question of the Week. Shawn monitored the room and interacted with teens during after-school hours. Thank you to Shannon, Betsy, Sarah L, and Jessica for filling in this week!

Reference Services
Heidi and Eric assisted with tech and reference questions as well as circulation. Heidi also hosted the Daytimers Book Group discussion of Cinnamon and Gunpowder by Eli Brown and the GPL Mystery Book Group’s discussion of Wicked Autumn by G. M. Malliet. She also worked on collection development and event PR.  Eric also did collection maintenance for the non-fiction collection, started planning October displays.

Technical Services
This week, Cynthia ordered new books and unpacked items as they arrived; cataloged new adult nonfiction and adult graphic novels and manga; added grids to items in Ingram; worked on replacement items and fixing problem items, specifically a large amount of replacement spine labels that had faded; sent in requests for records to the CatCenter; and helped cover the desk for Borrower Services.

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Library CLOSED Monday October 9 In Observance of Indigenous People’s Day

Posted by bethg on

The Grafton Public Library will be CLOSED in observance of Indigenous People’s Day, a commemoration of Native American history and culture, on Monday October 9, 2023. No items are due this day. The Library will reopen at 10:00 a.m. on Tuesday, October 10 at 10:00am.

Please pick up museum passes for Saturday, Sunday, and Monday before the Library closes at 6:00 p.m. on Saturday October 7.

Please visit our online digital branch 24/7 at www.graftonlibrary.org.

For a complete calendar of 2023 Library closings, please visit https://graftonlibrary.org/2023-closings/.

For more information about Indigenous People’s Day, please visit the Massachusetts Center for Native American Awareness.

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DELAYED OPENING to 2 p.m. Thursday October 19

Posted by bethg on

The Grafton Public Library will delay opening until 2 p.m. on Thursday, October 19, 2023 for Staff Development. Items may be returned in the automated return outside.

Please visit our online digital branch 24/7 at www.graftonlibrary.org – you can even get a digital card for the OverDrive catalog if you do not have a library card.

For a complete calendar of 2023 Library closings, please visit https://graftonlibrary.org/2023-closings/

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Flood Update! Disaster Mediation Begins Monday September 25

Posted by bethg on

ServPro will be on site on Monday September 25 through Friday September 29 to begin removing flooring, wall, and millwork damaged by water during the flood August 18. We will need to close areas of the building for this work to be completed. The Children’s Room will close to pack, store and relocate items on Thursday September 21, and remain closed for the duration of the work, with a reopening date to be determined.

Affected areas include the Children’s Room, Children’s Program Room, Children’s Room Storage Closet, Children’s Workroom, Community Room, A/V Storage Closet, and Kitchen.

There is likely to be significant noise and disruption due to this demolition work, all week, between 10am and 4pm.  Visitors should manage expectations accordingly. Please obey all staff directives and signage during this reconstruction period.

The Community Room continues to be unavailable and we are not taking any new bookings until the reconstruction project is completed.

A selection of Children’s Materials will be available in the Friends Corner (Thank you to our Friends for temporarily giving up this space!) until the Community Room work is completed. Puzzles, toys, crafts and activities will not be available. All Children’s Programming is suspended through October. Unfortunately, this means the Library will need to be a an errand, not a destination, and visitors should manage expectations accordingly.

We apologize for the inconvenience, and hope to complete this restoration work quickly! Thank you for your patience and patronage.

 

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Weekly Report September 11-16, 2023

Posted by bethg on

This week we circulated 2,400 items, received 660 items in transit, and sent 662 items. We requested 516 items and fulfilled 492 hold requests; registered 20 patrons for library cards, and added 127 new items. The most popular book this week is The Five-Star Weekend by Elin Hilderbrand. We hosted 35 meetings in our conference, study, and tutoring rooms for 150 people including Friends of the Grafton Public Library, Small Stones Festival planning, Democratic Town Committee, Grafton Girls Softball, GPL union negotiations, Girl Scouts, GSC Board of Directors, as well as private work, study, homeschool, and tutoring sessions.

Admin
Beth corresponded with people regarding meeting room reservations, updated the calendar and approved requests, made updates to the Procedures Manual, website, and event calendar, and reviewed and submitted bills. She prepared for the upcoming Board of Library Trustee meeting, worked on the State Aid financial report, prepared new policies to share with staff and post to the Library’s website, and attended the Union negotiation meeting. She shepherded two programs – Grafton Ukulele Musicians and Eric the Plant Guy’s Happy Harvesting program. She covered public service desks all day on Tuesday in Borrower Services, Children’s, and Young Adult due to a staffing shortage. She sent hire letters to two temp staff candidates.

Eileen maintained the collection of periodicals, took care of incoming mail, sent late notices, prepared bills, paid invoices, and assisted with coverage for Borrower Services.  Debby compiled the Weekly Report, covered scheduling gaps in the Teen Room, and worked on payroll, scheduling, social media, and tasks for the Board of Library Trustees.

Borrower Services
Staff managed the adult circ desk, delivery, museum passes, the lobby, room reservations, and Automatic Materials Handling equipment. We assisted patrons, placed holds, performed readers’ advisory, and supervised volunteers.

Kara processed new DVDs and updated displays; ordered requested e-book and e-audio titles; checked CWMars top titles against the collection; reviewed industry newsletters to add upcoming titles to purchase lists; corresponded with volunteer applicants and staff coordinators; placed an order of music CDs; contacted volunteers about skills and interest in a project for the Director; processed new adult fiction and large print fiction. Jane posted the New York Times Best Seller List for print and audio fiction and recommended titles for purchase; corrected patron records with the wrong home library; collected items with alerts from invalid RFID tags; processed pending library card applications; and continued weeding the fiction collection. Ranjita posted the New York Times Best Seller List for print and audio nonfiction and recommended titles for purchase; processed ComCat requests; processed pending library card applications; and performed a routine check of the Library of Things.

Sandhya managed out of network requests for materials; worked on interlibrary loans and followed up with patrons; cleared expired holds from the hold shelf and followed up with patrons; worked on the home delivery service, including ordering items, making calls, processing holds, and coordinating volunteers; attended the MLS webinar “Who to Ask? ILL and Delivery”; prepared the October endcap display; sent reminders to program registrants for Monday and Tuesday programs; hosted the second session of the Diamond Art program for adults; hosted the daytime Unplug with Art program for adults; and prepared for adult programming in November. Allie set up Outlook email signature; emailed a patron about ordering large print book; proofed September events in the September newsletter; removed June New Fiction books; organized the New Fiction display; printed the events calendar and endcap display posters.

Children’s Services
This week the Children’s Room saw so many families coming to enjoy the space and meet up for play dates. Sarah helped cover in the lobby since we were short staffed on Monday, represented the Library at NSS’s curriculum night for 2nd and 3rd grades, met with the town to negotiate the GPL Union’s contract, planned for upcoming outreach visits, worked on collection development, submitted August statistics and narratives, coordinated with local schools, chatted with patrons about upcoming programming, met with staff, and coordinated with Debby to be sure the CR schedule was up to date. Jen represented the Library at NSS’s curriculum night for 4th and 5th grades, worked on the CR newsletter, updated EventKeeper, chatted with patrons about upcoming programming, worked on lesson plans for upcoming programming, and assisted patrons. Cyndi worked on a classroom set of black bird puppets for Toddler Time, met with the town to negotiate the GPL Union’s contract, and caught up on email. Stacie represented the Library at MSES’s curriculum night, decorated the room for fall, chatted with patrons about upcoming programming, planned upcoming displays, and assisted patrons. Kristin worked with schools to begin planning for Grafton History Day.

Teen Services
Allison finalized stats, attending multiple meetings, completed a book order, and attended the Grafton Middle School Open House. Sarah S organized end cap display stickers; tallied Tween program responses; alphabetized new behavior contracts and shredded old ones; changed displays over to Hispanic and Latinx Heritage Month, deaf characters, and sign language display, noting titles with deaf or hearing-impaired characters to add to the collection. Shawn completely reorganized the Maker Space cabinets and drawers, making room for additional items gifted from the Children’s Room.

Reference Services
Heidi and Eric assisted with tech and reference questions as well as circulation. Heidi also hosted the “Not Just for Young Adults” Book discussion of The Memory Thief by Lauren Mansy, worked on collection development and event PR.  Eric ordered new books for the non-fiction collection, shifted around part of the non-fiction collection to make more space, and performed collection maintenance.

Technical Services
This week, Cynthia ordered new books and unpacked items as they arrived; cataloged new audiobooks, video games, adult fiction, and children’s books; added grids to items in Ingram; fixed problem items; and helped cover the desk for Borrower Services.

 

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Weekly Report September 3-9, 2023

Posted by bethg on

This week we circulated 2,264 items, received 524 items in transit, and sent 604 items. We requested 511 items and fulfilled 424 hold requests; registered 15 patrons for library cards, and added 141 new items. The most popular book this week is The Five-Star Weekend by Elin Hilderbrand. We hosted 25 meetings in our conference, study, and tutoring rooms for 139 people including Friends of the Grafton Library Back to School Book Sale, Small Stones Festival planning, and Girl Scout leaders, as well as private work, study, homeschool, and tutoring sessions.

The Library was closed Monday, September 4, 2023 for the Labor Day holiday.

Admin
Eileen maintained the collection of periodicals, took care of incoming mail, sent late notices, prepared bills, paid invoices and assisted with coverage for Borrower Services.  Debby compiled the Weekly Report, and worked on payroll, scheduling, social media, and tasks for the Board of Library Trustees.

Borrower Services
Staff managed the adult circ desk, delivery, museum passes, the lobby, room reservations, and Automatic Materials Handling equipment. We assisted patrons, placed holds, performed readers’ advisory, and supervised volunteers.

Kara prepared the ARIS, circulation statistics, and circ narrative for August; placed an order of CD audiobooks; ran Evergreen reports for lost, transit, and missing items for August; sent August’s OverDrive MARC records to CWMars; pulled materials for Crescent Manor and made the monthly visit; ordered items for next month’s Crescent Manor visit;  checked CWMars top titles against the collection; reviewed industry newsletters to add upcoming titles to purchase lists; and corresponded with volunteer applicants and staff coordinators. Jane posted the New York Times Best Seller List for print and audio fiction and recommended titles for purchase; corrected patron records with the wrong home library; collected items with alerts from invalid RFID tags; collected items with alerts from old displays; and continued weeding fiction. Ranjita posted the New York Times Best Seller List for print and audio nonfiction and recommended titles for purchase; performed the monthly AED and first aid kit checks; processed ComCat requests; processed pending library card applications; performed a routine check of the Library of Things; and set up a September endcap display for “Positive Thinking Reads”. Sandhya managed out of network requests for materials; cleared expired holds from the hold shelf and followed up with patrons; worked on the home delivery service, including ordering items, making calls, processing holds, and coordinating volunteers; worked on interlibrary loans and followed up with patrons; sent a reminder email to Adult Diamond Art Program participants about the next session in September; processed incomplete ComCat requests and followed up with lenders; and set up a September endcap display for banned books. Allie has been out so far this week. We miss her!

Children’s Services
This week the Children’s Room opened back up to the public for the first time since the Library’s flood in August. Children’s Room staff welcomed families, assisted patrons, and shelved numerous children’s materials. Families were happy to be back and are eagerly awaiting the return of library programming!

Teen Services
Allison worked on book orders, figuring out the new email through Outlook, and organizing the teen office. Sarah S contacted presenters about rescheduling programs, checked in new titles, shelved books, and coordinated with volunteers. Shawn has been greeting teens, having them sign contracts, and overseeing the room.

Reference Services
Heidi assisted with tech and reference questions as well as circulation. She also worked on collection development, program planning, and statistics.

Technical Services
This week Cynthia ordered new books and unpacked items as they arrived, cataloged new DVDs and Young Adult books, and worked on fixing problem items. She covered the desk for Borrower Services, ran reports to gather statistics for her monthly report, and wrote her monthly narrative for August.

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September is Library Card Sign Up Month!

Posted by mcneilj on

September is Library Card Sign-up Month, when libraries nationwide join the American Library Association (ALA) to remind parents, caregivers, and students that signing up for a library card is the first step on the path to academic achievement and lifelong learning.

Libraries play a crucial role in the education and development of children, offering a variety of programs to spark creativity and stimulate an interest in reading and learning. Through access to technology, media resources and educational programs, a library card gives students the tools to succeed in the classroom and provides people of all ages opportunities to pursue their dreams, explore new passions and interests, and find their voice.

Sign Up for a Library Card Online!

Did you know:

  • Library cards are FREE to Grafton residents, students and property owners, and to any MA resident.
  • Did you lose your card? September is the BEST time to replace the card, because the replacement cost is WAIVED every September.
  • It takes only minute to set up a library card.
  • Anyone can get a library card-even babies!
  • The Grafton Public Library continues to be FINE FREE.
  • Every two years, your card must be updated so we can confirm we have current contact information for you. September is a great time to update your card!
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