Grafton Public Library

Weekly Report September 11-16

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This week we circulated 2,400 items, received 660 items in transit, and sent 662 items. We requested 516 items and fulfilled 492 hold requests; registered 20 patrons for library cards, and added 127 new items. The most popular book this week is The Five-Star Weekend by Elin Hilderbrand. We hosted 35 meetings in our conference, study, and tutoring rooms for 150 people including Friends of the Grafton Public Library, Small Stones Festival planning, Democratic Town Committee, Grafton Girls Softball, GPL union negotiations, Girl Scouts, GSC Board of Directors, as well as private work, study, homeschool, and tutoring sessions.

Beth corresponded with people regarding meeting room reservations, updated the calendar and approved requests, made updates to the Procedures Manual, website, and event calendar, and reviewed and submitted bills. She prepared for the upcoming Board of Library Trustee meeting, worked on the State Aid financial report, prepared new policies to share with staff and post to the Library’s website, and attended the Union negotiation meeting. She shepherded two programs – Grafton Ukulele Musicians and Eric the Plant Guy’s Happy Harvesting program. She covered public service desks all day on Tuesday in Borrower Services, Children’s, and Young Adult due to a staffing shortage. She sent hire letters to two temp staff candidates.

Eileen maintained the collection of periodicals, took care of incoming mail, sent late notices, prepared bills, paid invoices, and assisted with coverage for Borrower Services.  Debby compiled the Weekly Report, covered scheduling gaps in the Teen Room, and worked on payroll, scheduling, social media, and tasks for the Board of Library Trustees.

Borrower Services
Staff managed the adult circ desk, delivery, museum passes, the lobby, room reservations, and Automatic Materials Handling equipment. We assisted patrons, placed holds, performed readers’ advisory, and supervised volunteers.

Kara processed new DVDs and updated displays; ordered requested e-book and e-audio titles; checked CWMars top titles against the collection; reviewed industry newsletters to add upcoming titles to purchase lists; corresponded with volunteer applicants and staff coordinators; placed an order of music CDs; contacted volunteers about skills and interest in a project for the Director; processed new adult fiction and large print fiction. Jane posted the New York Times Best Seller List for print and audio fiction and recommended titles for purchase; corrected patron records with the wrong home library; collected items with alerts from invalid RFID tags; processed pending library card applications; and continued weeding the fiction collection. Ranjita posted the New York Times Best Seller List for print and audio nonfiction and recommended titles for purchase; processed ComCat requests; processed pending library card applications; and performed a routine check of the Library of Things.

Sandhya managed out of network requests for materials; worked on interlibrary loans and followed up with patrons; cleared expired holds from the hold shelf and followed up with patrons; worked on the home delivery service, including ordering items, making calls, processing holds, and coordinating volunteers; attended the MLS webinar “Who to Ask? ILL and Delivery”; prepared the October endcap display; sent reminders to program registrants for Monday and Tuesday programs; hosted the second session of the Diamond Art program for adults; hosted the daytime Unplug with Art program for adults; and prepared for adult programming in November. Allie set up Outlook email signature; emailed a patron about ordering large print book; proofed September events in the September newsletter; removed June New Fiction books; organized the New Fiction display; printed the events calendar and endcap display posters.

Children’s Services
This week the Children’s Room saw so many families coming to enjoy the space and meet up for play dates. Sarah helped cover in the lobby since we were short staffed on Monday, represented the Library at NSS’s curriculum night for 2nd and 3rd grades, met with the town to negotiate the GPL Union’s contract, planned for upcoming outreach visits, worked on collection development, submitted August statistics and narratives, coordinated with local schools, chatted with patrons about upcoming programming, met with staff, and coordinated with Debby to be sure the CR schedule was up to date. Jen represented the Library at NSS’s curriculum night for 4th and 5th grades, worked on the CR newsletter, updated EventKeeper, chatted with patrons about upcoming programming, worked on lesson plans for upcoming programming, and assisted patrons. Cyndi worked on a classroom set of black bird puppets for Toddler Time, met with the town to negotiate the GPL Union’s contract, and caught up on email. Stacie represented the Library at MSES’s curriculum night, decorated the room for fall, chatted with patrons about upcoming programming, planned upcoming displays, and assisted patrons. Kristin worked with schools to begin planning for Grafton History Day.

Teen Services
Allison finalized stats, attending multiple meetings, completed a book order, and attended the Grafton Middle School Open House. Sarah S organized end cap display stickers; tallied Tween program responses; alphabetized new behavior contracts and shredded old ones; changed displays over to Hispanic and Latinx Heritage Month, deaf characters, and sign language display, noting titles with deaf or hearing-impaired characters to add to the collection. Shawn completely reorganized the Maker Space cabinets and drawers, making room for additional items gifted from the Children’s Room.

Reference Services
Heidi and Eric assisted with tech and reference questions as well as circulation. Heidi also hosted the “Not Just for Young Adults” Book discussion of The Memory Thief by Lauren Mansy, worked on collection development and event PR.  Eric ordered new books for the non-fiction collection, shifted around part of the non-fiction collection to make more space, and performed collection maintenance.

Technical Services
This week, Cynthia ordered new books and unpacked items as they arrived; cataloged new audiobooks, video games, adult fiction, and children’s books; added grids to items in Ingram; fixed problem items; and helped cover the desk for Borrower Services.


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