Weekly Report: January 16-21
This week we circulated 2,289 items, received 542 items in transit and sent 536 items. We requested 556 items and filled 454 hold requests; registered 19 patrons for library cards, and added 64 new items. The most popular book this week is Spare by Prince Harry, Duke of Sussex. We hosted 29 meetings in our conference, study, and tutoring rooms for 122 people including Grafton Girls Softball, Grafton & Upton Railroad Public Outreach, MCAT Practice, and Grafton RISE as well as private work, study, homeschool, and tutoring sessions.
The Library was closed in observance of Martin Luther King Jr. Day on Monday January 16; the Library will have a delayed opening on Thursday January 19 for Staff Development.
18 staff participated in ALICE Active Shooter Training – a practical application simulation will be held on March 9, 2023 during our next staff development day. Staff participated in Library Olympics, department meetings.
Beth updated the Library’s website and event calendar with 2023 meetings and closings. She provided a budget revision to Accounting. She made COVID test kits and masks from the Board of Health to Library patrons. She had multiple meetings with staff and union stewards and drafted an informational list requested by the union. She prepared meeting materials for the upcoming Board of Library Trustees meetings, attended the Friends meeting, kicked off GUM Jam, supervised a volunteer who is working on scanning some historical records, and paid bills.
Eileen maintained the collection of periodicals, took care of incoming mail, and prepared bills. Debby compiled the Weekly Report, worked on upcoming social media posts, completed payroll and scheduling tasks, Board of Library Trustees tasks, planned and coordinated details for the professional development activities for staff on Thursday and led teambuilding activities that day, as well as planned, shopped for and prepared lunch for staff.
Staff managed service desks, delivery, museum passes, the lobby, room reservations and Automatic Materials Handling equipment. They assisted patrons, placed holds, performed readers’ advisory, and supervised volunteers.
Kara began weeding adult CD audiobooks & MP3books, continued weeding adult fiction, discussed future shelving plans with staff, placed the January DVD order, placed the January e-book and e-audio order for adult fiction and non-fiction, placed orders for requested adult fiction titles, corresponded with interested volunteers, requested titles for next month’s Crescent Manor visit, and reviewed industry publications to prepare the second adult fiction order for January. Jane corrected patron accounts with the wrong home library, checked item alerts for RFID tags that are missing, posted the New York Times Best Seller List for hardcover fiction, and recommended titles for purchase. Allie added “New to Collection” labels and books to fiction shelves, created “New to Collection” bookmarks for display books, added “NEW” stickers to DVDs new to the collection, resolved a room reservation discrepancy for Professional Development Day, prepared and organized a GPL welcome packet for volunteers, fixed the Internet connection for the TV in Room 228, helped a patron with Libby, created events calendar and graphics for newsletter, and prepared and placed holds for the February endcap display “Chocolate goes with everything, especially a great new story.” Sandhya managed out of network requests for materials, worked on interlibrary loans and followed up with patrons, cleared expired holds from the hold shelf and followed up with patrons, processed pending library card applications, processed renewal forms for museum passes, prepared the main display for February, and worked on the home delivery service, including ordering items, making calls, and coordinating volunteers. She prepared and hosted the first January “Color Me Calm” program and began preparing for upcoming morning adult programs. Ranjita posted the New York Times Best Seller List for print and audio nonfiction and recommended titles for purchase, processed ComCat requests, performed a routine check of the Library of Things, processed pending library card applications, and processed new DVDs.
Sarah met with Beth, attended two meetings, worked on collection maintenance and development, brainstormed program planning, responded to emails, lesson planned for upcoming school visits and storytime programming, and ran a children’s room staff meeting. Jen updated EventKeeper, updated the CR calendar and worked on the CR newsletter. Cyndi cut out shapes for Kristin, filmed 2 TikToks for library promotion, put the supply closet back together, began measuring and ironing fabric for the sewing club, and updated volunteers regarding the movement of the book sections. Stacie planned for upcoming programming, made a wish list of craft supplies, and looked into gumball machine cost for use with the library’s read to bead program. Kristin dropped off C.A.R.E.S books to both NGES and SGES, communicated with the local schools, and assisted patrons. Mare assisted patrons, answered reference questions, reviewed emails, and communicated with volunteers.
Allison completed the fiction weeding project, donating all books withdrawn from our collection the Friends of the Library for their upcoming book sale. She also updated all the endcap displays using graphics from @thepulpgirls pairing book genres with astrology signs so each endcap features two astrology signs and selections from the paired genre.
Heidi and Eric assisted with tech and reference questions as well as circulation. Heidi hosted the Daytimers discussion of George & Lizzie by Nancy Pearl, the GPL Mystery Book Group’s discussion of The Yiddish Policemen’s Union by Michael Chabon, and worked on program planning. Eric worked on an Excel sheet with Sandhya for patron programming surveys and shifted books in the non-fiction section to make space.
Cynthia ordered new books and unpacked items as they arrived, cataloged new DVDs, CDs, and adult fiction and nonfiction; created a bookplate and added it to a book that was donated in memory of Allison Elaine Burns by Amy and Gregory Marr. She also worked on fixing problem items, and had a meeting with Beth.