Grafton Public Library

Weekly Report  Week of  December 5-10, 2022

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Millwork to lower counters and sinks to ADA compliance is scheduled to begin next week in multiple areas of the Library. We appreciated your patience as some areas, rooms and services may be out of order, or meetings may need to be relocated. The project is expected to be completed by the end of the year.

This week we circulated 2,766 items, received 636 items in transit and sent 618 items. We requested 469 items and filled 492 hold requests; registered 29 patrons for library cards, and added 205 new items. The most popular book this week is Mad Money by Jodi Picoult. We hosted 34 meetings in our conference, study, and tutoring rooms for 91 people including Girl Scout Troop 11225, Grafton Book Group, Tai Chi ladies, and Grafton 4H as well as private work, study, and tutoring sessions.

Admin
We received notice that we will receive $21,301.90 before the end of the year for our compliance in the MBLC State Aid to Public Libraries program. Beth led the Monday Music and Movement class for a half-dozen families when our contracted performer missed the gig. She covered in the Teen Room on Monday and Friday due to staff absences. She met with various staff and union representation, and corresponded with IT, Evan, HR, Trustees, Capital Campaign, Friends, HDC, Accessibility Commission, accounting, the Town Clerk’s office, vendors, MBLC, and volunteers. She worked on the 2023 Action Plan, FY24 budget, prepared a schedule of work for the sink and counter remediation; scheduled meeting rooms; started the 2023 Food Permit Application; worked on the Building Inspection application; made website updates; paid bills; and prepared materials for next week’s Board of Library Trustees meeting on Wed 12/14 at 7pm via Zoom. She prepared non-fiction and graphic novel book orders; supplied missing Building Committee Meeting Minutes, and made sure a meeting room for Saturday was set up before she left on Friday afternoon.

IT
Staff are preparing for a switch from Google Suite and Gmail to Office 365 and Outlook; IT provided instructions for file backup, which Beth distributed and then completed the task for her account. Multiple staff members have expressed concern over the new authentication procedure which will require use of personal devices to access email on your phone or files from a laptop or tablet from home, for example during work from home days in lieu of snow days or leave time during inclement weather, or during a pandemic. Beth forwarded the concerns to IT.

Eileen maintained the collection of periodicals, took care of incoming mail, and prepared bills. Debby prepared the weekly report and worked on various scheduling, payroll, and Board of Library Trustee tasks.

Construction
Building Committee met Monday evening, and voted to proceed with a $29K revised proposal to install the doors in the YA Maker Space and Presentation Area. The Construction Team met on Monday afternoon. HVAC work is on hold while we wait for the correct part. In the meantime, the Children’s Program closet had to be emptied for the anticipated part installation, rendering the program room unusable, and because the system is turned off for some portions of the building, our community room is 61 degrees. We anticipate part delivery Friday and installation on Monday, followed by system mapping to restore appropriate temperatures to all areas of the building. Sunshine Sign was on sign to replace incorrect donor cells on the donor wall, which has been veiled while we waited for these repairs, and to remove the Dedication Plaque, which has misspellings and omissions due to a miscommunication.

Borrower Services
Staff managed service desks, delivery, museum passes, the lobby, room reservations and Automatic Materials Handling equipment. They assisted patrons, placed holds, performed reader’s advisory, and supervised volunteers.

Kara arranged coverage for open shifts at the end of December, cleared April and May events from EventKeeper to make room for new reservations, discussed CW Mars proposed change to hold slip PII, scheduled a department meeting for next week, and ran Evergreen reports for lost, transit, and missing items for November. She reviewed backlist adult fiction titles, followed up on an account question with the media vendor representative, and placed December orders for new adult fiction, DVDs, CD audiobooks, e-books, and e-audio.

Jane posted the New York Times Best Seller List for print and audio fiction and recommended titles for purchase, set up the “we love books a latte” endcap display about coffee, helped a patron pair their laptop to a meeting room TV, registered new patrons who made online library card applications, ran a report for new items with alerts, and brainstormed with Heidi for the January staircase display. Ranjita helped staff Grafton Celebrates the Holidays, posted the New York Times Best Seller List for print and audio nonfiction and recommended titles for purchase, processed ComCat requests, performed a routine check of the Library of Things, processed pending library card applications, and performed the monthly check on AED and first aid boxes.

Allie took down the November endcap display, set up the main display for December, worked with IT on backing up the Google drive, creating a pricing sheet for the Friends’ Corner with the PayPal QR code, researched and discussed the proposed change to the hold slip PII, planned the January 2023 newsletter and endcap display, and reset the Lobby, Reference, and Borrower Services self-checks to print the events calendar QR code on the receipts. Sandhya helped staff Grafton Celebrates the Holidays, managed out of network requests for materials, worked on interlibrary loans, cleared expired holds from the hold shelf and followed up with patrons, and gathered circulation data for the Library of Things to suggest items to weed or relocate to the young adult collection. She prepared instructions for the upcoming book folding programs, planned ideas and dates for January programming, and hosted the Hedgehog Book Folding program for adults.

Children’s Services
Sarah met with Cyndi and Beth and attended a meeting with Beth, Cyndi and Evan. She presented three sessions of preschool outreach at NGES, brainstormed a plan for programming since the program room is unavailable and the community rooms do not have heat, reached out to storytime registrants, and worked at the Library during Grafton Celebrates the Library.

Jen updated event keeper and social media, worked on the January CR newsletter, brainstormed a plan for programming since the program room is unavailable and the community rooms do not have heat. Cyndi worked at Grafton Celebrates the Holidays, prepared for Sewing Club, assisted in decorating the CR, cleaned and organized the CR workroom, met with Sarah and Beth, attended a meeting with Beth, Evan, and Sarah, and managed the Library of Things. Stacie decorated the CR for winter, planned upcoming winter art activities, planned upcoming books displays, and assisted patrons. Mare worked on scheduling and communicating with current volunteers, reviewed applications for new volunteers, started work on a New York Times Bestseller List Display Sheet for Children’s picture books/middle grade books, and attended to patrons. Kristin planned for upcoming book clubs, dropped off the C.A.R.E.S. books to NGES and SGES, assisted Cyndi with Sewing Club, and communicated with the local schools.

Teen Services
Allison completed the monthly stats for November, created BeanStack challenges for 2023, ordered manga books, and worked on additional book carts to order. Sarah decorated the Teen Room for winter, put up displays for holiday reads, continued training with our new volunteer and read weekly manga and graphic novels reviews for future collection orders.

Reference Services
Heidi and Eric assisted with technology and reference questions as well as circulation. Heidi worked on collection development, monthly statistics, and book group preparations.  Eric finished planning out shifting books in the non-fiction area and worked on monthly statistics.

Technical Services
Cynthia ordered and unpacked items, ran reports to see how many items were added and deleted for November, compiled her monthly report, cataloged children and adult nonfiction books, adult fiction, and young adult books. She worked on revisions for the Ingram processing and spine label project.

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