Grafton Public Library

Weekly Report: Week of November 6-12

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This week we circulated 2,628 items, received 553 items in transit and sent 678 items. We requested 563 items and filled 502 hold requests; registered 19 patrons for library cards, and added 68 new items. The most popular book this week is One by Kathryn Otoshi. We hosted 32 meetings in our conference, study, and tutoring rooms for 72 people including BVT Drone Team, Marvel Championship Game, Bruce Hollow II condo Association, as well as private work, study, and tutoring sessions.

Beth visited Grafton Historical Society to retrieve items on temporary loan from our 2013 renovation. She corresponded with Willard House and Clock Museum regarding our upcoming program on Monday 11/14 (7pm lecture). She hosted GUM Jam, drafted a 25-year Capital Improvement Plan, met with CIPC, and solicited quotes for cupola restoration and preservation. We have added a small collection of sensory toys and manipulatives for adults to check out for in-house use—these are puzzles, stress relievers and textured items that are great for study breaks and, to tinker with during webinars or meetings. Thank you to Kristie Proctor for the suggestion. Beth worked on documents for the upcoming Board of Library Trustees meeting, connected with vendors (we will we ended our access to Hoopla and Freegal at the end of the year, and replacing with Kanopy and Filmocracy for streaming video content, and held a staff meeting attended by most of the staff.

Eileen maintained the collection of periodicals, took care of incoming mail, and prepared bills. Debby prepared and posted content for social media, notified the winner of our Branch Manager Stick Contest for dogs, tended to details for our weekly NaNoWriMo “Come Write In” event, scheduled library staff through March, coordinated details for the upcoming Board of Library Trustees meeting next week, and attended the staff meeting on Monday and took notes.

Construction Update
Beth worked on constructions financials for the final report and met with Lauren Stara, our construction specialist from MBLC, to discuss financials for the MPLCP grant. The Building Committee met and rescinded the funding approval for doors, and are back to investigating a less expensive solution. We have a new project manager from CTA who is trying to move along outstanding issues including HVAC and stair gate. Capital Campaign put together benches and DPW will be installing them.

Snow markers were installed along walkways. Renaud HVAC was on site for semi-annual filter changing. LG/Veterans was on site to complete some remedial work.

Borrower Services
Staff managed service desks, delivery, museum passes, the lobby, room reservations and Automatic Materials Handling equipment. They assisted patrons, placed holds, performed readers’ advisory, and supervised volunteers.
Kara placed an audiobook order, ordered backlist large print titles, followed up on an outstanding media order, checked CW MARS top titles against the collection and marked items for future orders, restarted a previous volunteer, continued to work on volunteer records, and worked on running Evergreen reports for each department.

Sandhya managed out of network requests for materials, worked on interlibrary loans, cleared expired holds from the hold shelf, performed troubleshooting on the AMH and self-check, and worked on updating the volunteer policies, procedures, and project list. She prepared to host two upcoming book folding programs in December, including scheduling event space, preparing program descriptions, creating graphics for program advertisements, and preparing instructions for the activities. Allie planned the December newsletter, prepared volunteer materials for the welcome packets, attended the CWMARS Annual Circulation and Resource Sharing meeting, reset the lobby gate, performed troubleshooting on the AMH sorter when it was stalled by an autumn leaf, and planned displays for December, including an endcap display, the main display, and office décor. Jane corrected records for patrons with the wrong home library, posted the New York Times best seller list for print and audio fiction and recommended titles for purchase, collected items with alerts for cataloging corrections, and attended the CWMARS Annual Circulation and Resource Sharing meeting. Ranjita posted the New York Times best seller list for print and audio nonfiction and recommended titles for purchase, processed new adult fiction titles, processed ComCat requests, performed a routine check of the Library of Things, and processed new items including puzzles and sensory kits.

Children’s Services
Sarah attended the Monday staff meeting, met with members of the Friends of the Library Board to discuss possible fundraising efforts using iREAD summer reading materials, attended the Get Ready for 2023 Summer Reading with iREAD webinar presented by iREAD and MBLC, worked with Allison C on an assigned project, downloaded summer reading manual and graphics and added them to the summer folder in shares, ran a session of Once Upon a Storytime at Willard House, ran three session of preschool outreach at NGES, attended a meeting, co-ran a session of Sewing Club, made baking soda dinosaur eggs for an upcoming program, met with Jen about December programming, and worked on collection development and maintenance.

Jen planned for the next session of Library Babies, worked on the CR newsletter, updated EventKeeper, met with Sarah about December programming, worked on the December program calendar, co-ran a Dino Storytime in costume, assisted with taking photos and video for social media and attended the Monday staff meeting. Cyndi located a storage space for new spin art in the CR supply closet, organized the CR workroom, began to decorate for Dinovember, trained new volunteers, rearranged room for sightline of computers, and updated the CR daily listing, co-ran a Dino Storytime, and attended the Monday staff meeting. Mare continues to work on organizing volunteer schedules, reaching out to new volunteers, helping to manage current volunteers, and training new volunteers. She helped assist patrons, including answering reference questions at the desk. Stacie has been decorating the room for Dinovember, setting up the science nook with fossils, she updated displays, and assisted patrons. Kristin has been planning for upcoming book clubs, dropped off items at both NGES and SGES, coordinated with the schools about upcoming school visits, assisted in scheduling SGES preschool outreach dates.

Teen Services
Allison reorganized the teen office countertops with the help of Sarah B. She browsed digital manual and artwork for summer reading 2023 – “Find Your Voice,” went through damaged/problem teen items. Sarah went through weekly manga reviews, did reader advisory, chose the next two titles for manga book club and previewed anime choices for the next anime club meeting. She also researched various winter holidays for teen room theme ideas for December.

Reference Services
Heidi and Eric assisted with tech and reference questions as well as circulation. Heidi hosted the November meeting of the “Not Just for Young Adults” Book Discussion about Stealing Snow by Danielle Paige. Heidi got the library’s Scarecrows back from The Community Harvest Project Scarecrow contest. The library’s Scarecrows (inspired by the book Waltz of the Scarecrows, by Constance W. McGeorge and May Whyte) won the Harvest Home Festival’s Scarecrow contest. Eric continued weeding, investigated books for collection development, and researched alternative vendors for the hotspots to compare pricing.

Technical Services
Cynthia ran a report of cataloging statistics for the month of October, ordered new children’s and adult nonfiction books, cataloged new biographies and other books that were bought as part of a recent donation, made corrections in the catalog to some children’s non-fiction books, requested original cataloging from the CatCenter, cataloged two new puzzles to be added to the Library of Things Collection, and met with Beth on Thursday.

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