Grafton Public Library

Library Weekly Report September 26-October 1, 2022

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This week we circulated 2,641 items, received 763 items in transit and sent 684 items. We requested 485 items and filled 592 hold requests; registered 25 patrons for library cards, and added 146 new items. The most popular book this week is The Only Woman in the Room by Marie Benedict. We hosted 28 meetings in our conference, study, and tutoring rooms for 106 people including Tai Chi, Marvel Champions, Pleasant Street Neighbors group, and Girl Scout Troop 65070 as well as private work, study, and tutoring sessions.

Beth was out for two days for Rosh Hashanah observance. She worked on the financial part of the ARIS report, due on Friday October 7, and requested final FY22 figures from the Town Accountant’s office. She prepared meeting materials for next week’s policy committee meeting, attended the Library Board of Trustees meeting, and managed the Teen Room for part of the early release day. We had to close the room at 1pm due to lack of staffing. Teens were dispersed from the building and police were called to multiple locations on the Common in response to the crowds of middle school students.

Beth responded to a public records request and reviewed and edited Library page updates for the new Town website. She reviewed requests for camera footage—our cameras focus on library property, and we are unable to provide footage of the Common, Upton Street, or South Street. She reviewed and edited meeting room requests, tested A/V equipment, and met with a League of Women Voters member about their upcoming program. No one attended the Friday evening movie night last week, which Beth ran. She hosted a piano karaoke program that no one attended and worked with Apple Tree Arts on the October Ukulele 101 program. Beth reviewed incident reports, corresponded with the construction team, and worked on the July MPLCP report. She worked with IT to determine HDMI cable issues. Jonathan brought to our attention that the televisions are not properly secured, Beth will bring this up with custodial. She met with Cynthia regarding ordering new library materials; once we have straightened out which accounts from our jobber, Ingram, are coming in shelf ready, we can commence with ordering. Part of the delay is due to the long outstanding FY22 balance due to the new accounting system, but with this week’s warrant, we should be up to date and back in good standing. Beth requested a quote for new barcode scanners (two have stopped working) and will have to ask Trustees to fund as there is no budget for new equipment in FY23. Signet returned to manage staff key card issues and program our doors with the approved September Calendar. She completed and sent the October newsletter and paid bills. She reached out to a contractor for a quote on cupola restoration, and reviewed options for renewing our popular Wi-Fi hotspots, as the free program ends October 1.

Beth coordinated with Willard House and Clock Museum staff installed a Willard clock, made in Grafton, in the Historic Reading Room. This is on temporary loan. Willard House and Clock Museum: 50-Years of Collecting Excellence: An Illustrated Lecture will be presented by Robert C. Cheney on Monday November 14 at 7pm with a wine and cheese reception to follow. Registration begins Saturday October 1.

The Friends are planning their third Caddy Stacks mini-golf fundraiser, which takes place in the Library this Sunday October 2 from 12-4pm. Tickets are available in advance online at Thanks to all of our local businesses who are sponsoring holes!

Eileen maintained the collection of periodicals and prepared and prepared the weekly warrant for payment. We received a $1000 check for our grant from the Coalition from a Healthy Greater Worcester and a $50 memorial gift. This week Debby worked on diagnosing and trying to resolve concerns with the phone system, created graphics and communicated with vendors for the Emotional Wellness Fair. She planted new mums on the front porch, created and posted content to Facebook, Instagram, and TikTok accounts, attended the Board of Library Trustees meeting, and continued to work on scheduling, payroll, and Board of Library Trustees tasks.

Construction Update
Our stair gate arrived for installation on Thursday and we anticipate completion on Friday. The panel insets do not match what was selected by the Interiors Committee. Veterans was on site working on HVAC system. A solution for handles for the display case was provided by the architect.

Borrower Services
Staff managed the adult circulation desk, delivery, museum passes, the lobby, room reservations and Automatic Materials Handling equipment. We assisted patrons, placed holds, performed readers’ advisory, and supervised volunteers.

Kara placed the large print fiction and nonfiction book order for October, processed damaged fiction titles and media, began working on an October endcap display, and attended training on using the A/V equipment in the meeting rooms.

Sandhya managed out of network requests for materials, worked on interlibrary loans, cleared expired holds from the hold shelf, followed up on missing holds with lending libraries, performed troubleshooting on the AMH, assisted patrons with technology questions and using the Libby app, answered patron questions on social media, and began decorating the Borrower Services areas for Halloween. She worked on the home delivery service, including ordering items, making calls, processing holds, and coordinating volunteers.

Jane posted the New York Times best seller list for print and audio fiction, recommended titles for purchase, collected items with alerts for cataloging corrections, and prepared an endcap display for October for National Pizza Month. She worked with Allie on using the A/V equipment in the meeting rooms and provided training to Kara, Mary, and Cynthia.

Allie finalized content and graphics for the October newsletter, gathered materials for an endcap display, talked to young adults about appropriate behavior in the library and the Code of Conduct, and worked with the Bibliotheca support representative on troubleshooting instructions, including problems with the security gate and external return issues.

Ranjita posted the New York Times best seller list for print and audio nonfiction and recommended titles for purchase, processed ComCat requests, performed a routine check of the Library of Things, processed new hardcover adult fiction, and assisted patrons with technology questions.

Mary attended training on using the A/V equipment in the meeting rooms.

Children’s Services
In addition to shelving, assisting patrons, and managing volunteers, the Children’s Room staff worked on the following projects:

Sarah presented two Toddler Time programs and one Preschool program, communicated with YFCP and STEM Beginnings, shopped for Octoberfest donation baskets, attended a Blackstone Valley Youth Services Roundtable meeting, coordinated Tumble Bus and provided storytime to children waiting, discussed Halloween outreach programming, planned November programming, and reviewed the schedule and brainstormed possible solutions.

Jen provided storytime to children waiting for their turn on Tumble Bus, sent out the October Children’s Room newsletter, worked on the November newsletter, updated EventKeeper and posted to social media, planned November programming, and presented a successful session of Library Babies. Cyndi prepared the October room decorations, shifted collections, planned for October, began preparing for November, and made the program room more accessible. Stacie cleaned and organized the program room closet, began decorating for October, prepped book displays, and reorganized the CR toys.  Kristin covered lunches in the Children’s Room, dropped books off at both SGES and NGES, and communicated with the schools.

Teen Services
This week Allison shopped for and put together two themed baskets for Octoberfest at South Grafton Elementary School: Hocus Pocus and Bluey! Wednesday was a half day and there were dozens of tweens & teens in and around the library. Allison also ordered the remainder of items needed for Halloween and Grafton Celebrates the Holidays, and created and sent out the October Teen Newsletter.

This week Sarah helped the teens to change out games in the Nintendo Switch from Super Smash Bros. to Just Dance and put on an afternoon movie on Tuesday. She put up displays for LGBTQ History Month, Space Week, and Fall themed books. She made Halloween bookmarks as well as stenciled bats and werewolves for seasonal decorations.

Reference Services
Heidi and Eric answered reference, circulation, and tech questions.  Heidi created library cards for people, worked on program planning and statistics. In honor of National Library Card Sign-Up Month, she hosted the “Reads Well with Others” book discussion of The Last Chance Library by Freya Sampson as well as the Inspirational Book Group (and Guided Meditation) discussion of The Writer’s Library: The Authors You Love on the Books that Changed their lives, edited by Nancy Pearl and Jeff Schwager.

Eric organized and repopulated book displays and planned for future displays. He continued weeding the non-fiction collection, worked on troubleshooting databases with GALE, and made more patron-requested seasonal bookmarks.

Technical Services
Cynthia has been working on cataloging Young Adult fiction, new adult fiction, and large print books. She unpacked and organized new shipments of books that came in and worked on fixing damaged items.

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