Grafton Public Library

Weekly Report: Sept 6-10

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The Library will be closed Friday Sept 16 from 11:30am-1pm in line with the municipal center for an all-staff BBQ.

This week we circulated 2,444 items, received 399 items in transit and sent 479 items. We requested 566 items and filled 372 hold requests; registered 17 patrons for library cards, and added 101 new items. The most popular book this week is The Only Woman in the Room by Marie Benedict. We hosted 17 meetings for 82 people including Friends of the Library planning meeting for our Caddy Stacks Mini-Golf Fundraiser scheduled for Sunday Oct 2, local Girl Scout leaders, the Grafton Democratic Town Committee, and Grafton Girls Softball as well as private work, study, and tutoring sessions.

Our refurbished 1921 Steinway “O” Series grand piano was delivered on Tuesday September 6! Originally a player piano, a modern QRS PNO player system was installed when it was restored by Geoffrey Searles of Apollo Piano of Grafton, Massachusetts. When plans were made for the renovation and expansion of the library, the Community Room design included space for a baby grand piano, which was purchased for the Library by the Capital Campaign.

At 5′ 10¾” (180 cm) by 57¾” (147 cm), the Model “O” is the largest of Steinway’s “small grands.” It weighs 662 pounds (300 kg). This piano is large enough to satisfy the need for a full, rich sound, yet sized to fit in our Community Room. The rim and bridges are made of maple, the ribs of sugar pine, and the keys are made from European spruce, while the soundboard is Sitka spruce. The pedals are brass. The treble strings are made of high tensile Swedish steel wire, while the bass strings have a Swedish steel core wrapped with copper wire. Up to 20 tons of string tension is being exerted through the piano at all times; a bronzed cast iron plate provides the strength and stability for this force. The longest string is 54⅛” (137 cm).

Due to the delicate nature of this valuable instrument, the piano is currently off limits to the public; policy subcommittee meets September 21 at 7pm to finalize the piano policy. In the meantime, we are offering 2 events to introduce the piano to the public: Name That Tune on Wednesday September 14 at 1pm, and all-ages Piano Karaoke at 1pm on Wed Sept 28, an early release day.

Staff
We welcomed our new Adult Services Librarian – Technical Services Cynthia O’Neil on Tuesday. Visit the bulletin board outside of the Children’s Room to play our guessing game of Who’s Who on our display of staff school photos!

Building
Paul Farrar cleaned carpets over the long weekend and they look beautiful. Renaud HVAC was on site for quarterly filter changing.

Construction Update
Beth worked on the July MPLCP report. The Construction Team met briefly on Monday afternoon. We had multiple leaks from the rain over the new weekend, which the construction team is addressing. The gate for the bottom of the stairs was delivered, but did not fit as designed/fabricated. The millworker took it back to the workshop and scheduled a meeting on site with someone from the construction team to review. An HVAC commissioning status review meeting is being scheduled for next week.

Admin
Beth worked on the ARIS report due next week, on policies, on collection development, cataloged materials including sending a request for original cataloging to the CW MARS Cat Center, worked on programming including press releases, provided orientation and trained our new cataloger in adding items, updated the Library website and social media, approved and corresponded about meeting room requests. She made purchase requests to the Capital Campaign and requested a meeting. She corresponded with patrons, trustees, and Friends; met with staff, with Grafton Public Schools regarding upcoming parent nights (the Library will send a representative to all sessions) and attended multiple meetings. She also worked on the FY24 budget proposal and staff schedule; of note, we have now had over 200 instances of inadequate staffing that required coverage from another department, calling a temp, closing a room, or closing the building in the last eleven months.

Debby worked on the Weekly Report, updating her calendar, PR deadlines for Blackstone Valley Express and Yankee Express deadlines, and researched PianoMe payment info as discussed in the last policy committee meeting. Eileen worked on bills.

IT was on site to work on a connection issue with one of the smart TVs and assisted in setting up access for our new staff member.

Borrower Service
Staff managed the adult circulation desk, home delivery, museum passes, the lobby, room reservations and Automatic Materials Handling equipment. We assisted patrons, placed holds, performed readers’ advisory, and supervised volunteers.

Kara finished the ARIS and circulation statistics for August along with the circ narrative, worked on scheduling the next Borrower Services department meeting, and did collection development on new releases, award winners, and mysteries. She pulled a list of upcoming meetings in the Community Room for Beth, worked with staff on alerts for AMH system problems, provided basic training for Cynthia on Evergreen and other circ functions, attended training on Open Meeting Law, and worked with Sandhya on ILL, including submitting CLIO requests.

Sandhya managed out of network requests for materials, worked on interlibrary loans, ordered items for the home delivery service, cleared expired holds from the hold shelf, and updated museum pass information, including the new location and passes for the Massachusetts Police Museum. She provided training for Cynthia on museum pass and meeting room reservations, updated the statistics for the Seed Library for August, and updated staff information on the library website. Jane created an endcap display for National Honey Month, located items in need of RFID tags or spine label corrections, and worked on pairing the televisions in the meeting rooms to an iPhone, iPad, and laptop–unsuccessfully. IT worked on the problem during their Thu visit and were successful, but staff could not replicate it. Jane posted the New York Times best seller list for print and audio fiction and recommended titles for purchase. Allie edited the September newsletter and posted links to the website, tested A/V peripherals (mobile phones, tablets, laptops, DVD/BluRay players) in the group study rooms, prepared topics for the Borrower Services department meeting, added piano events to the September event calendar, processed CLIO requests, trained and set alerts in Bibliotheca’s LibraryConnect admin account, and reset the staffConnect gate via the circuit board. Ranjita posted the New York Times best seller list for print and audio nonfiction and recommended titles for purchase, performed a routine check of the Library of Things, and processed out of network requests through the Commonwealth Catalog.

Children’s Services
School is back in session and children and families are getting back to the fall schedule. We have seen an uptick in young visitors in the morning and an increase in visitors during the after school hours. All Children’s Room staff have assisted patrons with various reference questions, reader’s advisory, and general information, as well as working with volunteers, shelving, and staffing the circ desk.

Sarah attended the “Me Difficult? Nah, They’re Difficult!” webinar presented by Niche Academy, met with staff to address concerns and schedule conflicts, finalized August statistics, brainstormed display ideas, planned additional programs through the end of the year, communicated with the new media clerk at North Grafton Elementary School, planned school visits, compiled summer stats for submission to MLS, worked on collection development and maintenance, planned upcoming programming, and worked on compiled this year’s CCG submission information.

Jen continued to plan for upcoming storytime programming, managed the CR newsletter, updated the Library Events calendar and social media, helped organize the “Guess Who?” back to school bulletin board display, and brainstormed program ideas. Cyndi has managed the Library of Things, followed up with volunteers, assisted in completion of our final Summer Sewing Camp project, assisted the Teen Room with crowd control and behavior management, and brainstormed program ideas. Mare has continued to coordinate volunteers for the fall season, shelf read picture books, and search the catalog for books that were donated– to see if we owned them, etc. before entering them into the catalog.  Stacie assisted with a media weeding project, updated the CR STEM Corner, put together passive programming, created book displays, and assisted the Teen Room with crowd control and behavior management.

Kristin has helped to decorate the CR, worked with Jen to create the Guess Who back to school bulletin board, reached out to schools, and planned for upcoming programming.

Teen Services
Allison and Sarah S. managed the teen room during busy after school hours. We had to close before school got out due to staff illness and no one to cover on Thursday September 8. Sarah S. worked on planning upcoming programs. We had two incidents with teen behavior.

Reference Services
Heidi and Eric answered reference, circulation, computer and printer questions.  Heidi worked on event planning.  Heidi helped the Senior Book Club with their book club selections. Eric worked on a Fall themed book display for the Historic Reading Room and put up a Banned / Challenged Book display.  He also continued weeding the non-fiction collection.

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