Grafton Public Library

Weekly Report June 25-30

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This week we circulated 3,080 items, received 724 items in transit and sent 633 items. We requested 543 items and filled 410 hold requests; registered 32 patrons for library cards, and added 1 new physical item. The most popular book this week is The Hotel Nantucket by Elin Hilderbrand. We hosted 14 meetings in our conference, study and tutoring rooms for 23 people. Our pet food drive continues through August 31.

We are delighted to welcome Kara Dzindolet as our new Head of Borrower Services! She will start the first week of August. Eight staff and two trustees received HeartSaver training through the Board of Health, and as soon as we have our certification e-cards we can complete our Food Permit application.

Director’s Report
Beth covered the public service desk for the Children’s, Teen and Borrower Services department due to short staffing. She ordered e-books, met with Library department heads to discuss scheduling and programming; Allison created a survey with input from all. The survey is completed now and will go out in the August newsletters; we welcome public feedback on our programming survey.

Beth met with various Borrower Services staff on continuation of services until Kara arrives, and Beth, Allie and Eric worked on unpacking and sorting items ordered in July, and addressed some minor cataloging issues. Beth completed and sent the August newsletter, did some organizing in the Shares folder and Google Drive, updated staff procedures, updated the Library website, and updated pages in her jurisdiction in preparation for the new Town website, worked on a t-shirt order for the GUM program, and corresponded with Small Stones Festival of the Arts. No one attended the library gardening program to weed the garden beds; the next session is Wednesday August 10.

 The Board of Library Trustees Policy Sub-Committee met Monday evening to review Unaccompanied Adult Policy and Minimum Staffing Policy; no changes were recommended at this time. Beth prepared materials for the Board of Library Trustees meeting, held on Wednesday. We have received a request for reconsideration for a children’s book in the Dear America series and will convene a committee to review the request. Beth also met with CPC to review funding requests to restore and preserve antique furniture in our Historic Reading Room, and the cupola on the 1927 building that faces the Common.

Friends Update
The Friends met Tuesday to discuss their August Children’s Book Sale (Saturday August 27 from 10am-4pm), set a tentative date for fall Book Sale, plan an October fundraiser (save the date for Mobile MiniGolf on Sunday October 2) and voted to produce and sell two branded tote bags ($12 and $25).

Construction Update
Our FY23 grant reimbursement is available and we applied for that funding and signed an updated contract and assurances. The Construction Team met on Monday afternoon. Joe O’Brien Construction was on site to install handles and make some improvements to tutor room and other doors. Stanley Steemer cleaned the carpet in the Teen Gaming Room and the Community Room. LG was on site for HVAC work and noted a blown fuse in one of the cooling units on the roof, which resulted in some areas of the building not getting cooled. Griffin was on site by Thursday afternoon to replace the fuse and do some testing. Signet was on site to resolve a timing issue with the scheduled opening and closing of the doors at the Upton Street Parking Lot, and assist with creating key cards for new staff. Elevator inspection has been scheduled for the second week of August. Beth contacted American Alarm to generate disarm codes for fresh staff.

Borrower Services
Sandhya worked on out of network requests, home delivery, cleared the Hold Shelf of items not picked up by deadline, created an end cap display, troubleshooted the AMH Machine when it got stuck a few times due to patrons returning materials incorrectly, updated the Library website, made reminder calls made to patrons to pick up museum passes scheduled for Sunday & Monday, updated instructions for how to access your Library account on our website to match handouts in the welcome packet, and monitoring incoming messages on Facebook.  Jane placed an order for order for audio books in fiction and non-fiction, selected items from the New York Times best seller fiction for a future book order, worked on Amish series in large print, and a display for Dewey Decimal Number of the Week for 400-499 (language, grammar, ESL, German, Chinese, American Sign Language).

Children’s Services

The high temperatures continued this week and we saw many families take advantage of our cool, air-conditioned space! Summer Reading is always a busy time at the library Children’s Room staff assisted patrons, ran programs, managed volunteer schedules, shelved, and prepped for upcoming programming. As always, we have a selection of coloring pages, take and make craft activities, and a sensory table filled with a fun make your own s’mores dramatic play activity. Programs offered this week include The Bad Guys Summer Movie & Craft, PJ Storytime, Summer Preschool Storytime, Let Me Play Among The Stars craft program, Summer LEGO Brickbuilders, a special visit from Toto the Tornado Kitten, Summer Campfire Games: the Physics Bottle Flipping, and a visit from Blades the Boston Bruins Mascot!

Teen Services
Allison attended two meetings and worked with Sarah and Heidi to brainstorm ideas for a programming survey and then created one in Google Forms. The Pictionary program this week was canceled due to low enrollment. Other programs this week included movie night and our Bruins visit. Allison started putting together a list of new displays and titles for August.

Sarah S. worked on researching programming ideas for the fall and reaching out to different organizations and renewed our free library outreach crunchyroll subscription for our monthly anime club which now has 8 tweens and teens attending. Manga club met this week with 3 tween/teens all very excited and it was a great conversation. Sarah continued to read weekly manga reviews and keep up with new titles that will be releasing.

Reference Services
Heidi facilitated Book Groups, and worked on phone issues. She made library cards for people, researched and made suggestions for the Mystery Book Group about what to read, and tried to sort out what’s going on with the Common door people counter.

She and Eric answered reference questions. Eric assisted with unpacking July book orders and sending withdrawn materials to Better World Books. He and Allie to find books for the August displays, wrote up a blurb about the new databases for the August newsletter, reached out to MBLC and Gale to see if they had any publicity/advertisements we could use for the new databases, and assisted patrons with tech/reference questions and circulation upstairs.

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