Weekly Report – Library – July 26-31
Kits are still available for pickup at St. Andrews Wed & Thu 4-8 and Sat 10-2 this week and next.
Full time staff worked on their Wage and Classification surveys, due Friday.
Beth submitted Trustee meeting minutes to the Clerk, accepted job applications, began planning a Voter Registration event (Sept 28), began planning International Games Week (Nov 7-13) and NaNoWriMo (Nov 1-31), prepared meeting materials for Wednesday’s Trustee meeting, and updated the website with June and July reports. She corresponded with Capital Campaign, various vendors, a native plant interest group, and performers interested in the meeting space. Beth met with the Construction Team and Trustees Policy Subcommittee, worked with Bibliotheca on Sorting Rules, fielded meeting room questions and began scheduling some library and partner events on the new software, reviewed furniture with Tucker Interiors, revised the FY21 Encumbrance list, and began packing the Director’s office in preparation for the move.
Circulation staff reshelved material for the move, made sure all museum passes were returned, and all material belonging to other libraries was returned before our last delivery on 7/23. We contacted over 100 patrons with holds to pick up by phone or email to remind them of our closing date. We only had a few that were not picked up, and therefore had to be sent back. During the first few days of the current week we packed our desks and personal items, removed notices, etc., from walls, made sure all material was where it needed to be for the movers, and visited our new library to see the progress and begin planning our workflow. Staff have greeted the delivery at 35 Grafton Common daily. Bibliotheca is using some of those materials to test the new AMH system, which is close to being ready. We look forward to being trained to use all the new systems in our newly renovated space!
In addition to traditional reference work of answering reference questions, museum pass questions and program questions, Heidi helped people find items on the shelf, helped a patron find “quirky” fiction they might like (readers’ advisory), and updated people’s library accounts. Heidi facilitated online book discussions at the “Reads Well with Others” Book Group (we discussed 142 Ostriches by April Davila) as well as the Inspirational Book Group, where we discussed Second-chance cats: true stories of the cats we rescue and the cats who rescue us, edited by Callie Smith Grant. She also started to prepare the reference workspace for the move back to the Common.
Allison worked on packing up the Teen Room, made Summer Reading Program kits available Wed and Thu evenings and Sat at St. Andrews, worked on the Winter Reading Program, and sent out the August Teen email.
Sarah and Allison ran LEGO Mini Build – Ice Cream Truck.
Sarah, Jen, Mare, and Cyndi packed the Children’s Room in preparation for the upcoming move.
Sarah, Jen, Cyndi, and Mare went to the new library and began to map out where various Children’s Room supplies will be stored and began to think about organizational strategies.
Sarah and Kristin watched the pre-recorded Reader’s Advisory: Fantasy staff training. Cyndi started watching the Reader’s Advisory: Romance staff training. Beth attended a training on Gift Policies (part 2 of 2).
Sarah picked up old library carts and brought them home to repaint.
Allie began planning the first art display in the new library and worked on the August newsletter.
Shelving at the new location is installed in the adult area and the movers will be on site at St. Andrews Thursday to begin relocation!