Director’s Report: April 2021
The Director provided support for the Friends Book Sale, scheduled for May 1. Staff and library construction team continued to meet weekly. Beth began working on a deaccession list of
furniture and equipment that will not be returning to 35 Grafton Common; submitted a Grant Application to EBSCO for solar panels; developed a wish list of items to be funded (such as
supplies, toys and manipulatives); fielded questions on the Construction Project (IT budget, phones, FF&E, office layouts) and Capital Campaign (piano, meeting room, etc); turned in the
roster for State Ethics Commission and Open Meeting Law trainings and signoffs; began the process of photocopier procurement; worked on Princh and AMH logistics; put together a
webpage on the Library’s garden and continued work on the Seed Library; planned an author event with local author Pam Hollander for this June; reviewed staff salaries and job descriptions
for upcoming salary & compensation review and FY22 budget; solicited vacation rollover requests; provided Town Meeting / logistical support to Grafton RISE; and made website,
newsletter and social media updates.
Our partnership program with the YFCP to host Young Scientists virtually began its spring session in April. Sarah reports that we have gotten a lot of interest in this session with all of the
classes filling up and reliable attendance.
We continued to provide preschool storytime outreach to the public schools virtually this April. Kristin and Sarah also met with the coordinator of RLA to discuss an end-of-the-year program
highlighting our summer library program, Tails and Tales.
Staff have been in contact with the Grafton Land Trust and are hard at work creating an exciting partnership program that will kick off this summer!
We did not have an April ATA music and movement class. We will switch to a live Zoom format in May.
Video views in April:
April School vacation brought more grab and go kits to the Library for pick up via our contactless curbside pickup. We offered Sticker paint by number, craft stick catapults, 3D foam animals kits, and a
DIY anemometer kit. In total, we created 112 kits that were distributed.
During April vacation we also offered a special Earth Day program,
Revenge of the Toxic Robot, presented by Tailwise. Unfortunately, no one attended the program. We are fortunate enough to have access to the video and all of the coordinating activities through the end of August, so we will be advertising the Grafton specific code in our newsletter and highlighting it as an activity this summer.
This month Allison’s main focus has been getting our summer program set up. This involves continuing to set up Beanstack as well as working on preparing kits for programs. We did
purchase an 8-week summer reading content from Animal Adventures that will give our patrons access to shows, crafts, author visits, and more online. It will be incorporated within our
program to free up staff from creating some content. The summer program should be ready to go on June 1.
We put out 779 curbside bags in April. For activities, we put out 24 Seed Bomb kits for adults; 60 blackout poetry kits for adults (30 for kids); and 36 Community Read kits. We ceased quarantining books April 30.
Our BookWagon at Crescent Manor is scheduled for Thursday, May 13! We added one Home Delivery recipient, and one dropped out, bringing the current total to 7. In the month of April we delivered 29 items to these patrons (there was no home delivery the week of 4/19/21). 3 adult volunteers put in a total of 20 hours. Our two regular adult volunteers are fully vaccinated. The third is not volunteering again until the summer. We received one new
Museum usage continues to increase! There were 41 reservations, 36 were picked up and there were 5 no-shows. Last month there were 23 reservations, 22 pick-ups and 1 no-show. We made the decision not to purchase Southwick tickets this year, due to increased price and reduced discount.
We “acquired” 3 Grafton patrons after running the “Patrons with wrong home library report, which we are now running monthly. The Evergreen upgrade to 3.5 took place over Patriots Day weekend. Evergreen 3.5 introduces many new features and bug fixes, such as
New Features in Cataloging and Circulation/Holds
A small but enthusiastic group of people discussed the Community Read title The Giver of Stars by Jojo Moyes. We all found it an enjoyable book, and made note of how the story showed very clearly all the many ways library services improve people’s lives. Those of us who had read other books on the pack horse librarian theme, shared our thoughts and feelings about them. Heidi says, “I think it encouraged people who hadn’t read them to consider doing so in the
future.” We also discussed how excited we were about the progress being made on our library building. In addition to the Community Read discussion, Heidi also invented and prepared three different take and make kits inspired by the book:
Decoupaged Box Kits (with a quote from the book printed on one of the pieces of fabric to put on the cover: “To Seek Knowledge Is To Expand Your Own Universe”), Cone Fire Starter Kits, and Cup Cover Kits. Also, Heidi dressed in a variety of costumes inspired by the book, and posted them on Facebook as PR for the event. Her cosplay included: of the ladies who invited Alice to tea when she first
moved to town, one of the pack horse librarians in riding gear; one of Mrs. Van Cleve’s Victorian dolls; and Mr. Van Cleve’s housekeeper Annie. The other book club titles for Community Read month, were selected to fit in with the “library” theme. The “Not Just for Young Adults” Book Discussion Group met via Slack to discuss A Kind of Paradise by Amy Rebecca Tan; the GPL Mystery Book Group met to discuss Read It and Weep by Jenn McKinlay; the “Inspirational Book Club” met via Slack to discuss The Library Book by Susan Orlean; the “Daytimers” and “Reads Well with Others” book discussion groups met via Slack to discuss The Giver of Stars by Jojo Moyes. The official Community Read discussion jumped to Zoom at patron request.
440 items were added in April. Titles that were not found by CWMARS were scanned and submitted for original cataloging. Donna performed repairs, catalog/spine label corrections/repackaging, disc repair, as needed.
Staff participated in the following Professional Development Opportunities in April
• Disability in the Workplace: Let’s Talk About Accommodations & Boundaries (MW)
• How to Deal with Current Realities in Our Libraries (MW)
• Human Spirit Through Illustration (MW)
• Novelist’s Crash Course in Gentle Reads (AP)
For a complete list of FY21 staff development, please visit
No, we do not have passes to the Stone Zoo, nor do any Blackstone Valley Libraries.
4/28 “Thanks for all you have done to keep reading alive during the lockdown.” HF
4/23 “ I’m hoping to see some of you at the Book Sale on May 1st. I just now noticed that it is not being held on the grounds outside the new addition which is, in my opinion, regrettable if perhaps it’s too early for that much car and human traffic. I still try to make it, so good luck!”
EG” I let the patron know that the 35 Grafton common location is an active construction site, so no events can be help on the grounds at this time. -SB
4/16 “I really loved the lavender sachet!” (from March’s self care kit *smile*).
4/14 “I miss coming in.” (one of our volunteers). -HF
4/12 “I’m so glad I called! Thanks so much for your help.” (Updated library account and password and learned about, downloadable audiobooks and book groups).
4/12 “Thank you so much for your help. Much appreciated!!!! My student already responded with a big thank you also. ” (help with eAudio).
4/12 “The library is looking amazing! I just drove by and I noticed they put the column in!”
4/7 “Deep gratitude to Heidi and the Library Staff for seeking, finding and offering the GWR-2020 reference book, which I effectively used in my Easter message to our faith community on
April 4, 2021. The Grafton Library staff members are commended for their exemplary service to our community in all seasons–especially in our Season of COVID.”
4/1 “ I have NO books to read. During this pandemic time we all so need a book to look forward