In celebration of the library’s construction project and National Library Week, The Friends of the Grafton Public Library encourage everyone in town to participate in this year’s Community Read. Stop by the Grafton Public Library’s temporary location (53 North Main Street, North Grafton MA –the old St. Andrew’s Church) to pick up a copy of the adult, young adult and / or children’s Community Read title using our no-contact curbside pickup and attend any of the virtual Community Read events.
The book discussions will be held on the Library’s Slack online discussion forums. Learn more about public library services of the past and how libraries change lives by reading this year’s Community Read selections. The adult title is The Giver of Stars by JoJo Moyes, the young adult title is A Kind of Paradise by Amy Rebecca Tan, and the children’s title is That Book Woman by Heather Henson, illustrated by David Small. Please register for programs online at graftonlibrary.org/events, visit the Community Read website or call the Library at 508-839-4649. If you have any questions about how to read or listen to the digital titles, how to get a physical copy of the book or how participate in the events, contact the Grafton Public Library at firstname.lastname@example.org or 508-839-4649.
In February I attended many, many construction-related meetings and phone calls – things are amping up as we finalize the shelving and furniture and equipment orders.
I spent many, many hours reviewing and correcting minutes and documents for posting to the Town website per Open Meeting Law, for Board of Trustees, and for the Library Planning and Building Committee’s Interiors Subcommittee.
I continued to manage and oversee COVID-19 protocol, no-contact curbside pickups, and remote services for the Library. We had 633 curbside pickups and 304 staff-placed holds.
I completed the 2020 Annual Report and provided additional budget information and meetings with Carter. Our hearing is scheduled for Wednesday March 10, 2021.
I met with the new Town Administrator to give him a brief tour of the St. Andrew facility – he and William Blake toured the new building the same morning.
I attended the Friends meeting and assisted with promotion of the Spring fundraiser, Easter themed.
We had a remote session with Zoll to test our AED’s. Both are functional and the batteries are up to date.
February wrapped up our Star Wars Winter Reading Program. We had 76 participants who earned 245 badges. We had significantly less participation this year than last year’s Harry Potter theme. Remaining earned badges/pins will be available for pick up in March.
This month dozens of new fiction books for teen collection were added from ALA and YALSA awards.
We continued with our partnership program with the YFCP, a winter session of Young Scientists, this month. We had some sessions fill completely and have full attendance, while other weeks the program had openings and no shows. This is a wonderful opportunity provided by the YFCP and I look forward to offering a session in the spring. We allow week by week registration and we hope that this helps families by not having to commit to the full 6 seek session. We also take registrations up to 30 minutes before the start of the program, if there is still space available, so families that realize they have a free morning can register that morning.
Book clubs are back at the library! Ms. Kristin has had good luck with her 1st & 2nd grade session, but the grade 3rd – 5th grade session has had a tough time getting off the ground due to low enrollment. She will be adding high interest titles and graphic novels as choices to increase interest and attendance.
We celebrated World Read Aloud Day this month by offering custom kits and adding new videos read alouds to the Library’s YouTube channel. 4 families registered to have staff pull curated World Read Aloud Day book kits for their children. Our World Read Aloud videos (The Snowy Day by Ezra Jack Keats, A Big Bed for Little Snow by Grace Lin, Two Problems for Sophia by Jim Averbeck and Yasmeen Ismail, and Jumanji by Chris Van Allsburg) had a total of 19 views.
Preschool Storytime and Toddler Time continue to be offered via the Library’s YouTube channel. February concluded the winter session and new spring storytimes will be added soon. This month we had 25 preschool storytime video views and 19 toddler time video views. Subscribe at https://www.youtube.com/channel/UCDztdT4ZwbJPXB5K1N0GbFg.
We continued our partnership with Apple Tree Arts, and our Early Childhood Music Class had 29 views.
We continued to offer Friday half day programming throughout the month. On 2/2 we offered 90 Star Wars valentine packets so you could tell your friends and family that you think they are out of this world. We had pre-colored and line art that you could color yourself available to pick up at the library. On 2/12 we offered 20 Valentine Craft kits including stickers, foam and gem embellishments, doilies, cardstock, and more so you could make you own custom valentines.
During the week of February vacation the Library put together a total of 78 kits including diamond art, macrame wall hangings, constellation viewers, color your own kits with fabric markers, and more! We encouraged families to come and take one kit per child, unfortunately, the week kicked off with an unknown person taking a large number of kits, box and all! We have been so fortunate that our honor system kit collection has been respected. We hope that this was an isolated occurrence and look forward to continuing to provide kits for children in the community. The last grab and go kit of the month was felt lightsaber ice pop holders, complete with ice pops to freeze and enjoy. We created 30 ice pop holders and the kits were placed out for curbside pickup on 2/26.
Virtual school visits are in full swing at the Library! We see the Grafton preschool classes monthly, but would be happy to visit any class via zoom. These visits continue to be a success, although this month we ran into our first true technology hurdle and we have high hopes that the remainder of the school year will go smoothly!
Our Book Wagon at Crescent Manor has been suspended by the new owner there, because of COVID. We have been told we can resume the program as soon as Crescent Manor is approved. The residents are in process of getting vaccinated. During the month of February we delivered 25 items to 7 Homebound patrons
We were able to invite our two adult volunteers to return when Grafton was taken out of the Red zone. We had 2 volunteers who put in 6 hours in February.
There were 27 reservations made, 16 were picked up and there were 11 no-shows. The process of using passes is complicated by the restrictions from the museums, which require timed entry, and may not have openings compatible with our reservation system. We have added information to the pop-up on the Tixkeeper reservation page that includes the code where appropriate, and info as to whether reservations at the museum needs to be made by phone, and the phone number for quick reference.
Heidi facilitated the following virtual book discussion groups for adults online via Slack:
541 items were added in December. Evergreen database clean-up is ongoing.
Susan provided two Adult Circ zoom trainings. Topics covered were: Comcat returns; Clio requests; and adding networks to Libby accounts. Other workshops attended:
- “Digital Organization for Genealogists” Worcester Public Library (Donna)
- “Resiliency of Ordinary People Like You and Me” Library Works (Donna)
- “Library Journal Winter Summit: Building the Next Normal” (Donna)
- Novelist Day of Learning (Beth Gallaway, Marilyn Wilcox)
- Tri-State Summer Summit (Sarah Banister)
2/12 Why must I wait from Saturday to Wednesday to pick up my holds? You can’t come today (I offered), Monday is a holiday, Tuesday may be a snow day, and Wednesday would be the next available day. [Our policy has been no same-day pickup due to staffing and workflow – we do generally make exceptions when we are able, but it might have been too late in the day when we go the message from the patron. -BG]
2/12 “We miss seeing you all too. You are doing a great job managing all these book orders and endless emails, but it sure will be great to be there in person once again!”
We continue to provide virtual and DIY curbside pickup programs – visit http://www.graftonlibrary.org/events for the Library Calendar.
The Director continues to focus on FY22 budget, meeting room policy, and furniture, fixtures and equipment for the new building.
We were pleased to accept a book on Grafton Land Trust Reference Guide from local Girl Scout Gold Award recipient Madison Berardi – thank you for the donation, the books are available for checkout!
We received a nice compliment from Grafton Public Schools on our Teachables database, access free with your library card.
We put out 212 bags for curbside pickup from Friday 2/26-Thursday 3/4, and we delivered 18 items to four homebound patrons.
Staff are working on creating demonstrations of learning for the professional development undertaken during the pandemic. Check out the first one, by Donna Bates-Tarrant, on Ancestry.com! https://graftonlibrary.org/2021/02/28/become-a-time-traveler-like-donna/
A book that makes animal noises had staff on site looking for a live, trapped cat in the building – some unexpected drama around the periodic, realistic meowing noises! No cat was actually in the building.
The Director met with the architect project manager and furniture/shelving vendor to finalize the quote for these two pieces of the Furniture, Fixtures, and Equipment scope for the construction project. The Library Planning and Building Committee’s Interiors SubCommittee meets Thursday 3/11 to review and vote on the shelving and furniture package.
The Director met with the new Town Administrator to give a quick tour of the temporary library and talk shop.
We had a remote session with Zoll to test our AEDs. Both are functional and the batteries are up to date.
The Friends launched a Bunny & a Book fundraiser in lieu of the annual Easter Egg Hunt on the Common. Each Book and Bunny gift bag set is $15. Multiple Bunny & Book Bags are available and additional books are available at low cost. Bunny & Book packages will be delivered to your home address in time for Easter! Proceeds benefit the Grafton Public Library. Purchase at https://www.jotform.com/form/210545040322035
The Director was surprised last Friday upon leaving the jobsite at 35 Grafton Common to bump into a patron looking for curbside pickup items! The Library remains in temporary quarters at 53 N. Main Street, North Grafton. No-contact curbside pickup is provided via the covered front porch at the former St. Andrews church.
We put out 205 bags for curbside, as well as 2 takeaway kits for kids/YA. The Children’s Room prepared Daylight Savings Time activity packets, available through Saturday 3/13/21. March Activity Kits and Easter Egg Coloring Sheets were also prepped and made available while supplies last. We are preparing a takeaway kit for adults for next week: “Relax with a DIY lavender journaling kit.”
Federal Tax Forms and State Tax booklets are available while supplies last at Curbside Pickup on the Covered Porch. Don’t see the form you need? We are happy to print a copy free of charge and put in an envelope for pickup – call 508-839-4649 to request. We do not have any IRS instruction booklets this year, but they are available online.
Susan Leto delivered 7 items to 3 home delivery patrons; some only needed a pick-up this week.
Beth Gallaway presented the Library budget request to FinCom on Wednesday evening, requesting an additional $50,000 for personnel to cover service gaps in the new library. Much of the week was spent working on budget and final furniture and shelving selections for the new library. She consulted with the Capital Campaign on a number of items. She also attended a webinar on Course Correction: How to Guide Library Employees Back on Track and worked on scheduling a professional development series for staff on Reader’s Advisory.
The Trustees Policy Committee met to begin drafting a Meeting Room policy.
Three museums have notified us they will be reopening next month: Davis Farmland (tickets have been ordered, but not yet received); Boston Children’s Museum and Garden in the Woods. Reserve online.
Staff have been creating database tutorials and revamping the library newsletters.
Library staff will be participating in a scheduled staff development day Friday March 12 from 9am-2pm. The theme is self-care and we will be watching a presentation on Filling Your Cup During COVID: Self-Care Practices in Librarianship; attending a Mobile Digital Photography training, and practicing Laughter Yoga. Please email email@example.com or leave a message and staff will return calls after 2pm.
The Library is CLOSED from 9-2 for a scheduled professional development day. Staff will return phone calls and emails after 2pm. No curbside pickup is scheduled, but we have put out the crafts and tax forms for pickup.
The Library Planning and Building Committee met via Zoom January 4, 2021; minutes are online at https://www.grafton-ma.gov/library-planning-building-committee. The Clerk presented three Change orders:
- CO 015: $35,698.39 (floor finish changes)
- CO 016: $59,732.66 (see summary)
- CO 017: $617.82 (see summary)
These change order cover items that are in two categories:
- Design coordination. PCO’s 007R2, 021, 036, 045, 052, 053, 054, 057, 058, 059, 060 and 062 are changes related to questions from the subs to the Design Team.
- Owner-driven design changes: PCO’s 055A,B, C are changes requested through the Interiors Subcommittee review.
The clerk reports these changes have been very thoroughly vetted through Mark, the Clerk and the Design Team. One note on the $35,698.39 increase for PCOs 055A-C is a reflection of higher than estimated costs for the various types of flooring, in part due to preferences and in part due to a five year old estimate. Total for Change Orders 15, 16 and 17 is $96,048.87. These costs have been incorporated into the cost report attached. The Library Planning and Building Committee approved the change orders and they will be included in the report when the Select Board signs them.
The construction team met Tuesday January 5, 12, 19, and 26 via hybrid in-person/conference call with CTA Construction, OPM, Clerk of the Works, and DRA Architects.
The Interiors Subcommittee met Thursday Jan 7 & 14 and Wednesday January 20, 2021 via Zoom; minutes are online on https://www.grafton-ma.gov/library-planning-building-committee.
Concrete treads for stair #2 were poured. All masonry (brick and limestone) has been completed. The existing limestone at the front of the building was cleaned and repointed.
First floor drywall is 95% complete. Second floor drywall is complete, painting is 70% complete. The ceiling grid is 10% complete on the first floor, 25% on the second floor.
Asphalt shingles at dormers and adjacent north roof are 95% complete. The low roof above the Community Room is complete except for the edge detail. Roof detail at existing building w/ overhanging rafter tails still to be completed. Roofing remains behind compared to the project schedule but is not affecting the critical path.
All exterior windows except for one on north side (at temp heat) have been installed. PVC trim and siding is 90% complete on south side, 75% on north.
Electrical has made good progress with secondary feeds, boxes etc. Controls wiring is 80% complete.
HVAC ductwork is 95% complete on second floor, 80% on first floor. Mechanical piping is over 90% complete on both floors. Pressure testing is underway.
Fire Protection pipe is complete on both floors; the dry system in the attic of the existing system remains around 90% complete. FP main from street to building has been successfully flushed.
We have good adherence to standard safety practices on site. Weekly safety review by independent consultant has been good in identifying issues that need constant attention. COVID-19 protocol is in place and there has been good compliance. CTA initiated additional COVID cleaning this month in response to an overall sense that cases have increased at their job sites. We haven’t seen any significant impact at this project.
The entire team has been working well in raising questions and concerns and getting responses to field issues in a timely fashion.
A master list of all fixtures and equipment has been created to track the budget and purchasing going forward. We are working closely with CTA to identify when items will be needed based on their schedule and are providing subcontractors with information (for instance, gas range connections) as needed.
The Interiors Subcommittee has completed their review and selection of flooring finishes (carpet, tile, etc) and is working through furniture. Sample chairs have been delivered to the Interim Library for review by staff and the subcommittee.
Specific selection of equipment is being coordinated with trades to ensure that
infrastructure is provided correctly. Examples include RFID panels, washer/dryer, gas range.
PO’s have been opened for RFID security gates, self-check stations and the AMH book sorting equipment.
Building tours have been provided for Library staff and potential donors on a weekly basis.
The landscape additional scope moved slowly in January and will need some additional focus in February; of specific concern is any coordination needed with the base project as the site contractor plans to re-mobilize in March, weather permitting.
Please see separate, updated cost report. The difference between projected cost and available borrowing is $284,333. That number takes into account COs 15, 16, 17 and other outstanding PCO’s that are likely to be approved, and includes extending the Clerk’s time through the Substantial Completion date of June 8,2021 (originally was January 11, 2021). Overall, the Substantial Completion date remains June 8th, 2021.
Please check out photos in albums on our Facebook Page at:
It’s time for all new storytimes!
Available to watch 24/7 on our Youtube Channel.
Preschool Storytime is a virtual storytime program for children ages 3-5. Join Ms.Sarah to share stories, songs, felt board fun, and movement activities.
This storytime session contains all new video programs. Watch them all now:
Preschool Storytime (at home) – Birds
Preschool Storytime (at home) – Caterpillars
Preschool Storytime (at home) – Spring Storms
Toddler Time is a program for children who are walking-age 3 years. Join Ms. Sarah to share stories, sing songs, enjoy movement activities, and recite rhymes and finger plays.
This storytime session contains all new video programs. Watch them all now:
Toddler Time (at home) – Love You Head to Toe
Toddler Time (at home) –Five Busy Beavers
Toddler Time (at home) – Time for Kenny