One of my super-powers is time travel, and it is thanks to a database offered online by the Grafton Public Library: Ancestry.com is the key to opening the door into your past. All you need is a library card to access all kinds of fascinating records. (more…)
The Grafton Public Library, located in temporary quarters at 53 N. Main Street, North Grafton MA while the 35 Grafton Common location is under construction, was open Monday through Thursday from 10 a.m.– 9 p.m. and Friday and Saturday from 10 a.m. – 5 p.m. until the COVID-19 Coronavirus Pandemic shut us down in March 2020. Staff provided remote reference and reader’s advisory from March to June, then returned onsite mid-June and began offering a no-contact curbside pickup mid-July, Mon-Saturday, between 10am and 4pm with one rotating evening pickup through 8pm once a week.
We debuted online borrower registration and offered Internet-only cards so patrons could access online resources such as OverDrive, Hoopla and Freegal. A library card is free to any person who lives, works, or owns a business/property in Massachusetts; proof of residency is required.
We offered asynchronous story times for a variety of ages, DIY STEAM programs to go for children and teens, and online book discussions for adults. Our Library Summer Program was entirely online, with registration, activities, badges, raffles and reading logs offered via BeanStack.
WiFi was available in the parking lot. We suspended notary, passport acceptance, and public computer services, but continued to offer technology assistance, reader’s advisory, and reference help remotely via phone, email, Facebook, Slack, and Zoom.
The Board of Trustees voted to suspend Library fines for the duration of the pandemic, a step closer to a Fine-Free library.
Due to the Pandemic, number of items circulated, on-site visitors, programs and program attendance decreased. Some volunteers have returned and suspended service as Grafton’s COVID-19 status fluctuates. We continue to offer temporary or long-term delivery to homebound borrowers and offered a socially-distanced monthly visit to Crescent Manor until COVID-19 infection stats hit RED status for the Town.
2020 STATS AT A GLANCE
- 55,277 items in the collection
- 49,068 physical items circulated
- 23,595 digital items circulated
- 293 museum pass checkouts
- 11,201 items borrowed from other libraries
- 8,452 items loaned to other libraries
- 10,299 visitors
- 213 new borrowers
- 8,973 Grafton cardholders
- 10,160 residents with Library cards
- 461 programs
- 3,467 program attendees
- 20 volunteers
- 415 volunteer service hours
- 3,555 computer / WiFi users
- 40,506 website hits
- 39 documents notarized
- 39 passport applications executed
BENEFITS OF THE LIBRARY
The Library provided access to a collection of over 55,000 items in various formats for children, teens, and adults, including books (large print, graphic novels, manga, English Language Learner (ELL) resources, fiction, non-fiction, easy readers, picture books, board books for babies, and more); magazines for all ages; audiobooks in CD and MP3 format; music CDs; movies and television series on Blu-ray and DVD; membership passes to local museums and attractions; board, card, and video games for all ages; and a variety of kits and equipment, such as a telescope, ukuleles, home energy assessment kits, binoculars, lawn games, programmable robots, and more.
The Library transitioned to a completely online summer reading program, with 209 registrants. We provided 50 programs to 424 participants in July and August alone. In 2020, 3,467 babies, children, tweens, teens, and adults participated in 461 online or virtual or curbside craft DIY programs, including the all-ages online summer reading program, a children’s book discussion group, online STEAM activities, a children’s music and movement program with partner Apple Tree Arts, 3 story-time sessions per week, Friday Fun Days on half days during the 2020-21 academic year, 1-2 programs a month for teens, Grafton Ukulele Musicians (GUM) and five online book discussion groups for adults via Slack.
In 2020, we continued outreach to Crescent Manor with a no-contact, socially distanced parking lot Book Wagon program monthly, and online visits with Grafton Public Schools preschool classes, daycares, and delivery to homebound residents – we totaled 8 participants in the home delivery program by end of the year.
Online services include free tutoring daily from 3–9 p.m. via Tutor.com/grafton; streaming music and movies via our Hoopla database at ; streaming comics via ComicsPlus; online art and music instruction via ArtistWorks; eBooks (including eAudio) via OverDrive, Hoopla, and BookFlix; language learning with Pronunciator; Ancestry.com & Heritage Quest for genealogical research; Freegal for streaming and downloadable audio; Teen Resource Center; MA Driving Tests, Scholastic Teachables; a collection of databases from Gale publishers; and access to 52.5 million items statewide via the Commonwealth Catalog. Find your next great read with Novelist Plus.
RETURN ON INVESTMENT
The Library, funded at $894,496 out of the total $64,909,632 FY21 Town budget, remains at 1.3% of the Town budget.
- Value of CIRCULATING materials in 2020: $515,050.34
- Value of materials from OTHER libraries, borrowed IN Grafton: $452,883.54
- Value of items circulated TO other libraries from GRAFTON: $311,923.53
The Library’s operating budget cost taxpayers $47.37 per resident in FY20. Calculate the value of your household’s library use online at www.ala.org/advocacy/library-value-calculator.
Following good weather in winter 2019-2020, the project had setbacks from extensive soil excavation and a hiatus for a few weeks due to COVID-19.The expansion and renovation project was around 70% completion by the end of 2020, with site work completed, included paving and lawn seeding; foundations poured, steel erected, framing completed, vapor barrier installed, chimney and masonry repaired, drywall installed, interior wiring and plumbing and HVAC installed, interior painting begun, exterior brick and siding installed, roofing nearing completion, and interior furniture, fixtures and equipment researched and sampled. Please see the report of the Library Planning and Building Committee for more information. Additional information about the grant, the construction process, and preliminary design is online at: www.graftonlibrary.org/thetimeisnow.
In 2020, the Library accomplished the following:
- Completed RFID tagging.
- Began the strategic planning process, developing a survey and holding meetings with staff and with key stakeholders.
- Provided a raised bed community garden.
- Investigated a seed library.
- Created a no-contact curbside pickup service for requested materials.
- Transitioned the majority of programming online.
- Increased home-bound delivery services.
- Went fine free for the duration of the pandemic.
- Participated in the Grafton Recreation Department’s Scarecrow Building Contest (recreating a scene from the picture book Scarecrow’s Secret, by Heather Amery and Stephen Cartwright.)
- Participated in the Grafton Celebrates the Holidays decorating contest in the Business Category.
- Partnered with Apple Tree Arts, Grafton Public Schools, and Busy Bee Academy for virtual programming.
GRANTS and GIFTS
The Library received 2 grants totaling $23,249.92 in State Aid from the Massachusetts Board of Library Commissioners and had $107,769.86 on December 28, 2020. These funds are appropriated from state taxes annually. State Aid is a grant for discretionary expenditure to supplement the municipal library budget, and it does not have to be spent by the end of the fiscal year. It is administered by the Board of Trustees and is currently being banked to defray construction costs; the Trustees have committed $125,000.00 to the Capital Campaign.
State Aid Funding is dependent on several requirements:
- Municipal Appropriation Requirement: the annual Total Municipal Appropriated Income (TAMI) is a minimum of the average of the last 3 years plus 2.5%;
- Meet the minimum Standards of Service for operating hours, materials expenditure, and more; and
- Report statistics annually.
Not meeting these terms results in loss of state aid, loss of grant opportunities, loss of awarded grant funds, and loss of reciprocal borrowing privileges. More about State Aid is online at https://mblc.state.ma.us/programs-and-support/state-aid-and-aris/.
The Library received $9,000.00 in contributions from the Friends for museum passes, marketing, programs, and staff hospitality. The Friends hosted an outdoor book sale on Grafton Common, an Usborne fundraiser, and partnered with Stop and Shop several times on a reusable shopping bag fundraiser. Canvas tote bags are still available for sale at the Library as an ongoing fundraiser.
Two community members kindly named the Library as a benefactor for in memorial gifts. We thank the families, friends, and other loved ones of Margaret Arnold and Peter Cornetta for their generous gifts.
The Gift Account received additional contributions and had $18,355.17 as of December 28, 2020.
The Library received a MA Cultural Council grant of $100.00 that covered 50% of the cost to defray costs of a Star Wars Symposium program.
The Capital Campaign continued to accept donations and pledges. Donations may be sent to GPL Capital Campaign PO BOX 387 GRAFTON MA 01519
The Library made the following building improvements in 2020:
- Repaired floodlight and other exterior lighting at St. Andrews.
- Performed annual maintenance of fire alarm system, fire extinguishers, boiler, and hot water heater.
- Cleaned the gutters.
In 2020, the Library had 13 FTE. Jan Parise resigned in December 2020, and Susan Leto and Donna Bates-Tarrant submitted letters of intent to retire by June 30, 2022.
Staff oversaw 20 volunteers who donated 415 hours of service. Volunteers shelved and shelf-read library materials, covered books, gardened, delivered books to the homebound, and worked on clerical projects.
THERE’S AN APP FOR THAT!
Download Access My Library for databases
Download the C/W MARS app
Download the Freegal App on iTunes or Google Play
Download the Hoopla App on iTunes or Google Play
Download Libby, the OverDrive eBook app:
Download the Pronunciator Language Learning app
Download the Tutor.com app
In addition to offering eBooks, music, movies, and online learning at graftonlibrary.org, the Library continues to increase its social media presence across multiple platforms. Friend or follow the Grafton Public Library on the following sites:
Town By-laws require each department to disclose expenditures over $1,000.00:
OverDrive (digital books & media) $ 58,754.45
Ingram Library Services (books & media) $ 49,141.76
C/W MARS network (catalog, delivery) $ 21,248.00
Midwest Tapes (media) $ 19,205.64
National Grid (electricity) $ 10,877.65
Amazon (items unavailable from MHEC/CommBuys) $ 7,944.65
Blackstone Publishing $ 5,630.20
Bibliotheca (RFID) $ 4,735.34
Eversource (energy) $ 3,174.47
W.T. Cox (magazines) $ 3,150.90
Tutor.com (database) $ 3,000.00
Connection (computers) $ 2,589.09
ZooBean (online reading software) $ 2,533.00
W.B. Mason (supplies) $ 2,486.78
Library Ideas (Freegal database) $ 2,400.00
Gale (books) $ 2,209.99
American Alarm $ 2,034.48
Scholastic (BookFlix database) $ 1,891.00
T-Mobile (hotspot) $ 1,700.05
Allison Cusher (staff reimbursements) $ 1,556.94
Staples Advantage (supplies) $ 1,460.68
S&S Worldwide (craft supplies) $ 1,382.62
Koopman Lumber (lumber, hardware) $ 1,255.07
Recorded Books (audiobooks) $ 1,243.40
Patty DiTullio (consultant) $ 1,200.00
Princh (print service) $ 1,199.00
Demco (library supplies) $ 1,140.36
Plasticards (library cards) $ 1,040.00
Elizabeth S. Gallaway,
The Grafton Public Library will delay opening until 2pm on Friday, March 18 for Staff Development. Items may be returned in the automated return outside.
Please visit our online digital branch 24/7 at www.graftonlibrary.org – you can even get a digital card for the OverDrive catalog if you do not have a library card.
I drafted, submitted, and reduced the Library budget of $959,336 for FY22. The Custodian position has been removed and a Facilities manager position has been recommended to the Building Department. This full-time employee would deploy staff to the library for regular cleaning and maintenance and special projects. Further reductions are likely coming.
I continued to manage and oversee COVID-19 protocol, no-contact curbside pickups, and remote services for the Library, and participated in construction and building committee meetings and activities in January.
We renewed the Freegal digital music subscription. Borrowers can stream up to three hours of music per day and download up to three songs per week to keep! Visit https://grafton.freegalmusic.com/ to set up a free account.
In other music news, our technical services librarian has been working to make our CD music collection more user friendly, and today staff took the final step of alphabetizing genres. Now, instead of deciphering labels against a chart, the collection has common genres like Opera and Pop-Rock instead of Q or MA.
I’ve been dealing with a procurement issue; we wanted to continue working with our magazine vendor, but they are not on the state contract, so we asked them to hold off on purchasing on our behalf until we were confident they were low bidder and they agreed and then pushed the order through. Legal council is helping us to address this issue.
I started working on our Annual report. January Social Media Metrics got their own report this month, thanks to Allison Cusher for providing a report and stats (including on the Infographic).
January kicked off our winter session of Young Scientists presented by STEM Beginnings and sponsored by the YFCP through grant funding. We noticed that the fall session’s attendance was low, so we moved the program back to the typical Monday morning spot and have seen an increase in program participation.
Our Friday Fun half day activities for school aged children continued in January. This month’s activities included distributing 50 Baby Yoda puppet kits, 40 foam lightsaber bookmark kits, 30 Borax Crystal Snowflake STEM kits, and a live zoom mystery reader virtual visit.
As we continue to celebrate our Star Wars Winter Reading Program, this month we offered a special all ages Cookie Decorating kit where registrants got all the supplies needed to create 6 Star Wars themed cookies. 40 kits were offered for this sweet winter program. Only a few reading programs on Beanstack are tracking books read, and most current challenges involve activities to earn badges.
Preschool visits continued this month with a focus on winter and snow! Songs, rhymes, and stories were shared with each of GPS preschool classes virtually.
This month the children’s department attended the Discovery Museum Speaker Series session Talking to Kids About Race and Racism: A Conversation with Dr. Beverly Daniel Tatum, President Emerita of Spelman College, moderated by Tiziana Dearing, Host of WBUR’s Radio Boston. This free virtual session is now available online for anyone wishing to be a part of this important discussion.
In January we held an at home cookie decorating program with Star Wars themed cookie kits from The Cookie Lady’s Daughter (located in Millbury). The people we heard from had a lot of fun and thought the cookies were delicious. This program was supposed to be paid from by a grant, but as we have not heard back, we decided to fund it from programming. We are hoping that if we do receive the grant to offer a similar program in June with a summer reading Tails & Tales theme.
In addition to the General and Teen newsletters, Allison helped Sarah and Jen with Constant Contact to set up a Children’s newsletter and is hoping to transfer ownership of the General newsletter to another staff member, as Beanstack requires more of her time.
A search for teens interested in joining a Teen Advisory Group to help plan programs, give feedback, and share their opinions is underway. Email firstname.lastname@example.org if you are a teen in grades 6-12 interested in serving. We are waiting for the building design team to give me some options on fabrics and materials to be used in the teen and tween space to share with the group.
The Crescent Manor outreach program, which we had conducted in a socially distanced format, has been suspended due to the pandemic; we were saddened to learn in February that they have lost five residents to COVID-19.
Homebound delivery has increased by 25% – we had 6 before the pandemic are up to 8 recipients. One person was COVID-19 positive, and another kept missing curbside due to a lack of vehicle, so we dropped off items. Susan Leto reports “During January we had 4 delivery days, with a total of 42 books and audiobooks delivered to 8 different patrons. One volunteer has resumed delivery, on the 4th week of the month, and I’ve been doing the other weeks. I’ve found the time I spend on my phone conversations with these ladies has at least doubled, as they are isolated and really look forward to our weekly calls.”
No volunteers, due to our Red Zone status. In 2020, 30 unique volunteers donated 286 hours of service shelving library materials, delivering items to homebound patrons, completing clerical tasks and other activities. We are not currently accepting new volunteers and have suspended the program with the change in COVID status to red. Thank you to all over our volunteers!
In the month of January, we put out 749 bags. January 11 was the biggest day, at 66! We have been managing the winter curbside system without any big problems. When it is raining, we put the bags inside “clear” plastic bags. If the shelves are wet, we cover them with plastic bags underneath the paper bags. So far, we’ve been plowed and shoveled so patrons can access the porch, thank you to DPW and the Building Department.
Heidi facilitated the following virtual book discussion groups for adults online via Slack:
- “Not Just for Young Adults” Book Discussion Group met to discuss The Sound of Stars, by Alechia Dow
- Daytimers Book Group met to discuss Before She Was Helen, by Caroline B. Cooney
- GPL Mystery Book Group met to discuss The Body in the Castle Well by Martin Walker
“Reads Well with Others” Adult Book Discussion Group met to discuss Gravity is the Thing, by Jaclyn Moriarty
- The “Inspirational Book Club” met to discuss Creativity Rules: Get Ideas Out of Your Head and Into the World, by Tina Seelig
Heidi put together a LOT of bookbags for people!
265 items were added in December. Donna is working on replacing faded spine labels and shortening over-long call numbers in adult non-fiction. Evergreen database clean-up is ongoing.
Susan Leto and Donna Bates-Tarrant both presented letters of intent to retire in June 2022 by the December 31, 2020 deadline. Susan has already conducted one training session for Allie and Sandhya on ILLs, both Clio and ComCat, with Sandhya has been processing them on her onsite days. Donna spent intensive time evaluating our current acquisitions procedures and has no recommendations at this time; we are cost-effective, speedy, and efficient! I appreciate their work in beginning to plan for succession and making sure procedures are up to date.
Thank you to Sandhya Shenoy, Allie Picone, Ranjita Hegde and Jane Burough for helping to fill gaps left by Jan Parise’s retirement.
Beth Patch DeBord resigned this month, Feb 18, from her administrative assistant position. Her work on special projects, including the library garden, will be missed, and we wish her only the best.
I attended the American Library Association’s Midwinter conference, attending sessions on core technology trends that included troublesome tech trends such as deep fakes, video surveillance, voice biometric surveillance, disaster capitalism and privacy concerns; library worker wellness initiatives; library responses to COVID-19; virtual professional development; advocacy; anti-racism work; racial injustice; and the youth media awards (visit ala.org/yma for all the winners!)
This year, Michaela Goade became the first Native American artist to win the prestigious Caldecott medal for best illustration in a book for children for her book We Are Water Protectors by Carole Lindstrom. A variety of publishers hosted virtual author visits and booktalks that inform library purchasing decisions. Keynote speakers included author Ethan Hawke, groundbreaking and award-winning actor Cicely Tyson, the US Poet Laureate Joy Harjo, and closing speaker Dr. Jill Biden.
I began planning our March professional development day. We are looking forward to a webinar on self-care and a Laughter Yoga session via Zoom! The Library will be closed to remote assistance all day on Friday, March 12 and will get back to patrons on Saturday 13; we will offer curbside pickup.
I have been invited to speak on the topic of Self-Care at the National Library of Medicine’s 3-day symposium, BLOSSOM, in March.
Staff attended professional development sessions on:
- C/WMARS Catalogers Connect on Zoom
- Director’s Round Table
- Penguin/Random House Book Buzz
- UN Sustainable Development Goals: Libraries in Action (Bibliotheca)
- Filling Your Cup During COVID-19: Self Care Practices in Librarianship (NNLM)
- Race and Childbirth in America (Waltham Public Library)
- Admin 101 (Ingram)
- Talking to Kids about Race & Racism: A Conversation with Dr. Beverly Daniel Tatum Moderated by Tiziana Dearing. Part of the Discovery Museum Speaker Series
- Graphic Novel Showcase: Titles for Young Readers Coming this Spring
- Filling Your Cup During COVID: Self-Care Practices in Librarianship (National Library of Medicine)
“Yes, I will keep your books outside until 4:20 so you can pick them up on your way to church.”
No one anywhere seems to own I Like Art…What Jobs are There? by Susie Hodge.
1/28 “I’ve been reading a lot. I wish more people would.”
1/28 “Can’t wait to be back.”
1/26 “Thank you for all that you do in connecting me with books.”
1/26 A note left for us: “Hello, Shame on me for not doing this sooner. When I picked up books on Saturday I about cried when I saw my books so lovingly cared for. Thank you.”
1/23 “I just wanted to say thank you to Cyndi for going above the call of duty to get the Yoda puppet for my son after the pick-up day. He absolutely LOVED it.
1/16 “Wow! What a great selection (Heidi picked out mystery books for a patron. I am looking forward to not only enjoyable reading, but also meeting some new authors.”).
1/14 “This is my first time picking up materials [curbside pickup]. I’ve been using Hoopla a lot. But my friend said I should sign up for Libby. It’s a whole new world for me. 🙂 We loved the Frosty Stop bags. They were great! We haven’t even done all the crafts yet.”
1/13 “… thanks for your help. I don’t know what we would do without our public library! We are very fortunate.”
1/12 “Merry Xmas to us and thank you SO much! You’ve outdone yourself….it feels like we have a whole section of the library right here!! Please feel free to go a little wild any old time ok? You’re the best!”
1/12 “I miss coming into the library to volunteer. Hopefully next year!”
1/12 “It’s like Christmas to get a [curbside pickup] bag from you! *smile*”
1/11 “Thanks again [my son] will be so happy! You made our day.” (Helped update son’s library account)
1/9 “I’m grateful we were able to use the card we were issued in Holden to check books out in both Grafton and Westborough since moving to N. Grafton – it’s nice that the libraries are so connected!”
1/9 “It worked! Thank you so much! You just prevented a stressful Monday of online learning with my girls.” (Hoopla / library account help)
1/5 “Thanks again for helping us stay busy and enjoying reading the books you (Heidi) picked for us.”
12/30 “I so enjoyed all the good mysteries that Heidi Fowler picked out for me (each one was a treat). I am a new Harlan Coben fan!…” -one of your loyal patrons…”
Several staff attended a virtual reader’s advisory symposium sponsored by Novelist. Find your next great read at https://search.ebscohost.com/login.aspx?authtype=ip,cpid&custid=graflib&groupid=main or by following the Novelist link under the READ heading on our website. Just enter your library card number as your Patron ID to access. If you are having trouble accessing digital resources, please do call the library at 508-839-4649 to update your expired accounts, get fines waived, renew overdue items, or reset your PIN.
The Children’s Room staff provided a number of grab and go craft bags daily; unfortunately, someone felt the need to steal the entire set of kits, box and all, on Tuesday morning. As a reminder, we limit to one kit per person, not one of each craft type, and can’t accommodate groups without advance notice. We thank Graftonites for recognizing our resources as finite, and for being fair to your neighbors and fellow residents in the future.
Due to the forecasted storm over the next two days, the Library will be altering curbside pickup hours through Sat as follows:
- Thu 2/18/21 – 10am-1pm
- Fri 2/19/21 – no curbside pickup
- Sat 2/20/21 – 1-4pm
Please pick up your materials by 1pm today or give us a call/email to select another day – we are happy to reschedule your curbside pickup.
We apologize for any inconvenience this may cause.
The Library Planning and Building Committee met via Zoom October 5; minutes are online at https://www.grafton-ma.gov/library-planning-building-committee.
The construction team met Tuesday October 6, 13, 20, and 27 via conference call with CTA Construction, OPM, Clerk of the Works, and DRA Architects.
Hydroseeding was done around parking lot and detention pond and grass has begun to sprout. The existing curved concrete sidewalk at the front of the old building had several sections that were destroyed during the utility work in that area; suggest that the project consider replacing the entire sidewalk in the Spring.
First floor slab on grade was poured. Masons started exterior brick just recently with a very small crew; poor weather this week further delayed progress so we are looking ahead to the beginning of November to see how this time can be made up.
Interior framing on the second floor is complete, some insulation and drywall at beams, column tops and tops of some walls has been installed. Door and window frames have been installed. First floor framing has begun and should be in very good shape within the next two weeks.
Work on the sloped roofs is about 85% complete before they start asphalt shingles. Vapor barrier installation on the exterior walls is about 90% complete. Hollow metal frames for doors and windows are being installed. The skylight is substantially done. Exterior window installation will start next week.
Rain leaders and piping is 90% complete. Rough plumbing for toilet rooms and floor drains has been ongoing with good progress. The domestic water service from the street was connected.
Electrical feeds from the telephone pole to the transformer and then to the electric room have been installed, covered in concrete and backfilled.
Quite a bit of progress with ductwork; the second floor is 40% in and first floor is 20%. The ends of the duct are protected to prevent dust or water from getting into the system during construction. The Construction team is reviewing MBLC recommendations for improved HVAC filtering.
The FP line from the street was connected. The first delivery of materials for the FP sub arrived today.
An updated cost report is attached; our contingency is $437,149
We are slightly behind schedule due to a slow start for masonry and some poor weather but there is still plenty of time to catch up. The key is still to have the exterior envelope complete by early December.
Submittals and RFIs are in great shape. There has been good adherence to standard safety practices on site. Weekly safety review by an independent consultant has been good in identifying issues that need constant attention. Covid-19 protocol has been in place and loosely followed on site. With window openings being closed, the roof and skylight now tight and temporary heat about to start, this is going to require some additional work to achieve better compliance.
Our UTS representative has been on site to perform concrete testing during the slab on grade pour. The electrical ductbank and underground conduit was inspected prior to being covered. The entire team has been working closely on layout questions and concerns as walls start to be laid out and installed. There has been good cooperation and communication between the subs on the job.
Building tours have been provided for Library staff and potential donors on at least a weekly basis for the past month. These occur after working hours for safety purposes.
The Interiors Sub-committee met Tuesday October 27 to review carpet and tile samples and begin discussing furniture preferences. We set a schedule to meet every week through year end.
Please check out photos in albums on our Facebook Page at:
The Library Planning and Building Committee met via Zoom November 2; minutes are online at https://www.grafton-ma.gov/library-planning-building-committee.
The construction team met Tuesday November 3, 10, 17, and 24 via conference call with CTA Construction, OPM, Clerk of the Works, and DRA Architects.
The foundations for the concrete benches at the round patio and the Community Room were poured. The area at the round patio was backfilled and made safe. The remaining edge of slab on the second floor was poured, along with the electric room floor and some miscellaneous items. A heavy timber guardrail was installed.
The exterior brick work is about 96% complete – some minor details/infill remain but the bulk of the building is done. First floor framing is 99% complete; drywall and taping has started at the main stair wall and second floor drywall is ongoing, primarily at the upper skylight area.
Sloped roofs are ready to receive asphalt shingles. The low roof above the Community Room is scheduled to be done this week; that will close up the source of most of the water coming into the building. Vapor barrier installation on the exterior walls is complete with the exception of work
around the north façade windows.
Exterior windows on the south façade are installed. Skylight work is complete except for some touchup. Detail of AVB/window trim/caulking discussed and mocked up on north elevation to ensure the appropriate detail is achieved.
Rough plumbing is in good shape on both floors. Copper lines are being run to fixture locations. The permanent gas line has been piped and is in use for temporary heat. CO detectors have been installed inside the building. All partial plumbing inspections have passed. Conduit and boxes for power on the first floor are at 75%; 60% on the second floor. All partial electrical inspections have passed.
Ductwork is at 85% on the second floor; 50% on first floor. Mechanical piping is at 25%, both floors. Roof top equipment was craned to the roof and placed. FP pipe is 70% first floor, 50% on second floor.
See separate, updated cost report. The difference between projected cost and available borrowing is $472,548. Please note that this number has been corrected to match the latest review of the cost spreadsheet. Change order #13 for $193,158.19 for existing building repairs, revised construction details, lower level finishes, materials removal and excavation, and another oil tank removal was approved by the Select Board and is attached.
The timing for masonry to be completed was good; windows are ongoing and should be completed on time; siding will begin on time. Roof shingles are over a month behind but don’t hold anything else up; in the meantime, the building is dry. Overall the Substantial Completion date is still June 8th, 2021.
There has been good adherence to standard safety practices on site. Weekly safety review by an independent consultant has been good in identifying issues that need constant attention. Covid-19 protocol has been in place and in general everyone has been compliant since the building was closed up.
The entire team has been working well in raising questions and concerns and getting responses in a timely fashion. There has been good cooperation and communication between the subs on the job.
A master list of all fixtures and equipment has been created to track the budget and purchasing going forward. All purchasing will be coordinated with Accounting.
The Interiors Subcommittee met November 4, 10,18 & 24 and has completed their review of finishes and is moving through furniture discussion, review and selection.
Building tours have been provided for Library staff and potential donors on a weekly basis. These occur after working hours for safety purposes.
A kickoff meeting with the Landscape Architect was held to discuss additional design of areas to be funded by known and potential donors; a concept plan and list was generated, further discussions to follow.
Please check out photos in albums on our Facebook Page at:
The Library Planning and Building Committee met via Zoom December 7; minutes are online at https://www.grafton-ma.gov/library-planning-building-committee.
The construction team met Tuesday December 1,8 15, 22, and 29 via conference call with CTA Construction, OPM, Clerk of the Works, and DRA Architects.
Concrete was poured at the stairs for the electrical room, boiler room and main stair as well as the ramp. The exterior brick work is about 99% complete – in the next two weeks all brick will be completed and the limestone cap will be installed. It’s worth mentioning that the former openings for the LULA have been masterfully infilled by the masons.
First floor drywall started this week and is moving quickly. Second floor drywall is 95% complete and will be ready soon for paint. Asphalt shingles will start once the limestone caps have been installed. The low roof above the Community Room has been delayed by masonry scaffolding; work is scheduled to start the first week of January. The majority of the exterior windows are installed. Window trim and siding will begin the first week of January.
Rough plumbing is complete on both floors. Rough electrical on both floors is in very good shape, over 90%. HVAC ductwork is nearly complete on the second floor and 80% insulated. The first floor is over 75% complete. Mechanical piping is over 50% complete on both floors. Fire Protection pipe completion is over 90% on both floors; the dry system in the attic of the existing system is also around 90% complete.
Siding and roofing are both behind compared to the project schedule but neither are on the critical path. Overall the Substantial Completion date remains June 8th, 2021.
There has been good adherence to standard safety practices on site. Weekly safety review by an independent consultant has identified issues that need constant attention. COVID-19 protocol is in place and there has been good compliance.
The entire team has been working well in raising questions and concerns and getting responses to field issues in a timely fashion. Color selections of most materials (especially flooring) have been critical to get released to the GC.
A master list of all fixtures and equipment has been created to track the budget and purchasing going forward. We are working closely with CTA to identify when items will be needed based on their schedule and are providing subcontractors with information (for instance, gas range connections) as needed.
The Landscape Architects have developed (from our input) a concept plan with over a dozen projects of varying sizes that are either funded or able to be sold to prospective donors. A follow-up meeting is scheduled for the first week in January to prioritize items and discuss conceptual pricing. Of specific interest to the project team are any items that may impact the ongoing project (additional power requirements, for example).
The Interiors Subcommittee met December 2, 8 and 30 and has completed their selection of carpet, tile and paint, and continues to move through furniture and finishes discussion, review and selection. We reviewed font choices for signage, selected locker colors for the staff break room and grey formica and black granite counter tops to complement the Amber Maple casework throughout the building. The Interiors Subcommittee is waiting on responses from the design team for furniture selections and samples.
Building tours have been provided for Library staff and potential donors on a weekly basis. These occur after working hours for safety purposes.
See separate, updated cost report. The difference between projected cost and available borrowing is $440,211. That number takes into account CO#14 and other outstanding PCO’s that are likely to be approved.
Please check out photos in albums on our Facebook Page at:
Due to the inclement weather forecast, and for staff and patron safety, we are suspending our no-contact curbside pickup service Tuesday February 9, 2021. Staff are working remotely – please call 508-839-4649 and leave a message or email email@example.com to reschedule! Stay safe!