In response to the confusion over where to put money from the Friend’s Egg Hunt Tickets, and to bring our cash flow procedures to the 21st century, we are adding cash registers at both service desks. Until that is implemented, we are not handling cash or checks in the Children’s Room. We are also relocating a security camera to have coverage in the Children’s Room. Susan looked at two different models of cash registers and selected one to begin using as soon as staff are trained. Staff training is imminent. We are also investigating Point of Sale Keyboards to enable us to take credit card payments. There are some security issues that C/W MARS recommends addressing.
We had several incidents in March, mostly unattended children.
Beth Patch is soliciting quotes for repair to the columns on the portico (front steps), as previously patched pieces have come off. Pieces are also shedding from the North façade and the South cornice.
A piece of trim came off an exterior window by the children’s room, we are looking for a contractor to do an estimate for window painting and repair.
American Alarm visited on April 30 to do a site survey for our request to have one of the cameras moved to cover the Children’s Room, and to speak to us about Pendant Panic buttons. The work is tentatively scheduled for May 9, but there are town-related problems related to the use of the pendants.
An updated copy of the FY16 budget was distributed for the May 4th meeting.
Total circulation for April was 11,578 items, a 3.5% decrease from March 2016 and a 6% increase compared to April 2015.
Total eBook circulation for April was 1,138 items, a .8% decrease from March 2016 and a 45% increase compared to April 2015.
We added 37 members in April, 4 were registered at other C/W MARS libraries. We now have 8,671 borrowers with Grafton cards (8,177 which are Grafton residents); 10,113 Grafton residents have library cards in the C/W MARS network.
Susan did an “emergency weed” of Large Print, DVDs, and Adult Fiction authors from the letter M-P in order for returns to have a place to fit on the shelves!
Adult Fiction: The Nest by Cynthia Daprix
Adult Non-fiction: The Rainbow Comes and Goes by Anderson Cooper
Juvenile: The Night Gardener by Jonathan Auxier
DVD: Star Wars: The Force Awakens
Attendance & Usage Statistics
The Library was open 25 days in April and had 6,155 visitors, a 13% decrease from March 2016 and a 11% increase compared to April 2015. The change is likely due to timing of the Friends Easter Egg Hunt.
The Library website had 4,132 hits in April, a 2% decrease from March 2016 and a 5% decrease compared to April 2015.
2,053 unique users viewed 6,975 pages, a .25% increase in visitors from March 2016 and a 3% decrease compared to April 2015; and a 4% decrease in pageviews compared to March 2016, and a 23% decrease in pageviews compared to April 2015. 62% of our visitors were returning visitors. Bounce rate is 70%. All social media accounts have increased in number of followers.
Social Media Metrics
Facebook: 581 followers, up 10% from March 2016 and up 96% from April 2015.
Instagram: 108 followers, up 9% from March 2016.
Pinterest: 348 followers, up 1% from March 2016 and up 36% from April 2015.
Twitter: 124 followers, up 8% from March 2016 and up 45% from April 2015.
Constant Contact: 504 subscribers, up 1% from April 2016. We have a 50% open rate for the April newsletter, and 18% clicked a link in the contents.
Out of 104 reservations, 93 passes were picked up, a 82% increase from March 2016 and a 7% increase compared to April 2015. Passes are very popular over school break.
We offered 40 programs in April, a 27% decrease from March 2016 and 7% decrease compared to April 2015.
Total program attendance was 669, a 39% decrease from March 2016 and a 22% decrease compared to April 2015.
The Egg Hunt was held in April last year (vs. in March, this year) and likely affected attendance. Short staffing may also have led to decreased April vacation programs.
The Building Committee met April 27. We did not have a quorum. I shared information from the workshop on March 30 and distributed a draft timeline, sample grant application, and reviewer guidelines.
The firewall was installed and there were a few issues; everything was supposed to be working by Thursday April 28. Akuity will be back on site May 5 to complete the wireless upgrade.
Outreach and Partnerships
Crescent Manor had 18 visitors with 36 checkouts and renewals, 2 new registrations, and 10 requests.
The Friends voted to fund an additional $200 per age group for summer reading program grand prizes – 600 total! By-laws have been revised and will be distributed to members for review.
Grants & Gifts
The Library received over $1000 in gifts in April, and we purchased a new book cart with some of those funds. We are very grateful to generous donors year round!
Sarah completed her mid-year grant report and provided 56 programs that served 1,829 attendees!
- 18 Outreach Programs with Grafton Elementary Schools and Busy Bee Academy
- 15 Silly Science Sessions at UniBank
- 10 sessions of Preschool Storytime + Art
- 6 sessions of Friday Fun with Mr. Kim
- 5 Professional Development programs attended by Library staff
- 2 Animals Adventures Shows:
- 1 storytime at Willard House & Clock Museum
- 1 StoryWalk featuring The Mitten by Jan Brett
Sarah created 15 educator kits that the library can circulate to our local preschool partners. Each kit includes books, hands-on materials that coincides with the kit’s theme, and a short teacher’s resource guide that lists the kits contents, a short song, fingerplay, or extension activity, and additional resources. The 15 kit themes include: Magnets: Push and Pull; Weather, Wind, and Seasons; Measuring/ Sizes/Weights; Colors; Healthy Body; Touch; Sound; Water Cycle; Sorting/Matching; Patterns and Sequencing; Building Materials/Engineering; Light and Shadow; Plants and Seeds; Music, Drumming, and Rhythm; and Animals.
In April, the Children’s Room welcomed Craig Harris and his Drum Away the Blues program–40 children and caregivers gathered to sing and make music as we listened to a wide variety of drumming and cultural songs from around the world. We were also fortunate enough to host Biomes Marine Biology Center’s Traveling Tide Pool exhibit. During the two-hour program we welcomed 121 visitors. Special thanks to South Grafton Elementary School for allowing us to use their Gymnasium for the program. We added a session of Friday Fun with Mr. Kim, and continued our Silly Science program at UniBank. Our sensory table this month was filled with Kinetic Sand. Children and adults alike enjoyed playing with and molding this fun a unique material.
April was National Volunteer Appreciation month. Through the generosity of the Friends, we were able to give 2 free Museum of Science tickets to each of the regular volunteers (34 teens and adults). We had some small zippered pouches left over from a previous purchase, and the tickets fit nicely into those. We received two written thank you notes (from adult volunteers!).
We received 12 applications for the Library vacancies. One withdrew. We selected 4 candidates to interview and have scheduled interviews for May 2.
Beth participated on a two-day webinar live from the Public Library Association conference on April 7 & 8; topics included summer reading, STEM programming, design thinking, data-driven collections, early literacy outreach for teen parents, bite-size training for staff, community engagement, staff engagement and more.
Susan attended an Excel seminar on April 11, which she found very informative, with several pieces of information relevant to her work (she runs six regular reports each month); as soon as she has extra time she will explore and begin using the new strategies.
Jan and Lee attended a Shared Resources meeting at the Northborough Library on April 13, where they learned about Iliad and a few updates on Clio and the Commonwealth Catalog.
345 items were added in April. Donna re-labeled the j Graphic collection to make them stand out as specifically children’s, and nearly completed re-cat/re-labeling of the Sci/Fantasy collection. She did database clean-up—removed old messages from items no longer on display, assembled and cataloged more Full Steam Ahead kits as the materials continue to come in, and requested cataloging for many new toys, puzzles and games. Donna did one early-morning one-on-one computer class for a patron. Eileen is working on learning the new cash register procedures.
The Children’s Room provided a dozen storytime sessions, including 2 Saturday sessions, 4 April vacation programs, and 2 tween programs. Five adults attended an excellent Music and Movement seminar provided by Jan Barlow from Apple Tree Arts.
The addition of a second Toddler Time has been a success and we are pleased to be adding it to our rotation of fun and inviting programming. Our additional Thursday afternoon Library Baby program has seen low attendance numbers as many of our regulars still attending our original Tuesday morning program. Due to the lower attendance numbers, it is unlikely that we will be able to continue to offer the Thursday afternoon program once the current session ends on June 2.
The Library also hosted two very popular LEGO Free Play events and a stop motion animation program run by our very own Jen McNeil during April vacation. The stop motion program was so well received that we have added a number of additional dates that we will be offering during our Summer Library Program this summer.
Allison provided 4 teen programs in April. A lot of time was spent this month on finalizing the summer program calendar. Events should be on the online calendar mid-May. We have many great presenters come including a henna artist, Rhode Island Computer Museum, nail artist Nina Park, and more.
If you are interested in art or manga, the new book Manga Art for Beginners by Danica Davidson would be great to check out. With titles ranging from Attack on Titan to Pokemon, manga is a billion-dollar industry with millions of fans worldwide. Readers will love this step-by-step guide to drawing characters that resemble the Japanese comics and anime they love. In this book, fan can learn how to draw their own manga characters and join in on the fun. Manga Art for Beginners explores the basics, like how to draw faces and eyes, and gradually shows how to get into more complex drawings.
We have had two requests for tutors; one from an adult for math (job related) and one for reading help for a child. Previously we set up a document on our Google Drive that contains contact information for tutors who have given it to us. We are currently serving in a referral capacity for tutors for school aged children. Susan has advertised for a math tutor for the adult, and continues to oversee five tutors working with ELL students.
We began our 1:1 computer classes, and so far have done three sessions with three different people. One has scheduled a follow-up session, and we have three others scheduled for May so far.
The “Not Just for Young Adults” Book Discussion Group met to discuss Ink and Bone : The Great Library by Rachel Caine; the “Reads Well with Others” Adult Book Discussion Group met to discuss The Bookman’s Tale by Charles Lovett.; the Daytimers Book Group met to discuss Go Set a Watchman, by Harper Lee; the “Inspirational Book Club” met to discuss Let’s Pretend This never Happened, by Jenny Lawson.; and the GPL Mystery Book Group met to discuss What’s So Funny? by Donald E. Westlake. The Grafton Writer’s Group, Saturday Afternoon Knitters also met. We also offered a coloring program for adults.
April Displays included Patriots’ Day, Community Healing, Financial Literacy Month, and National Card and Letter Writing Month.
- (Patron reading calendar) When you have a program at the Library where do you have it?
- “My husband works for the state and there’s no money, so he’s been checking out books he needs for work, from the library. One came from half way across the country.”
- Jan said someone thanked her via email for “going the extra mile” on an ILL.
- “These pencils are so nice and sharp!”
- “We enjoy looking at old libraries.”
- “I love the series in mysteries.” (the fact that they are organized by series now). (2 comments)
- A patron gave us a heartfelt thank you for lending her the movie To Kill a Mockingbird. Her daughter watched it with her grandmother whose health is failing. The woman said her daughter will never forget it. As she left she said, “You really made a difference.”
- “Verizon is on strike and our Internet is out. They can’t fix it until Tuesday at the earliest. I go to High School almost totally online, so I need WiFi.” (So she came here.)
- Because we read Delicious by Ruth Reichl in the “Reads Well with Others” adult book club, a patron shared with me that she was inspired to read about Julia Child and James Beard. Now she knows all about the history of American cooking.
- “Where’s my hold – Why is it taking so long from North Brookfield?” Crabby patron – generated two other patron responses:
- “I think the system is very efficient!”
- “You have the patience of a saint!”
- “You did a good job.” (picking out legal thriller movies for a patron before she came to the library to check them out.)
4/28/16 No, we don’t have a meeting room to be reserved.
4/28/16 No, you can’t pay for your bookstore purchases in the CR (2x) -JM
4/26/16 No, we are not taking Food for Fines at this time. -AC
4/15/16 No, we cannot book meetings at the Nelson Library -SL
4/15/16 No, we do not have the Sturbridge Village pass -SL
4/14/16 Patron’s new PC laptop wouldn’t connect to the wireless. -HF
4/13/16 We do not have anyone who helps prepare taxes -SL
4/12/16 No, there’s no baby storytime today. We start up again on April 26th. -JM
4/5/2016 No, we do not have any private study spaces. -JP
4/9/2016 No, we do not have any original Gameboy game cartridges. -SB
4/9/2016 No, we do not have any bags for sale. -SB
1/29/16 – Ran upstairs to grab to YA NF titles. Patron said, “They really go out of their way.” As the mom and daughter left they said, “They are so nice.” “Yep, they are awesome.” -AC
4/28/16 Do you have computers for patrons to use? -AC
4/16/16 (Teacher checking out lots of books for classroom) You guys are a godsend!
4/4 Patron from Westborough complimented the CR on the selection/availability of items. She also liked how things are easy to find. She likes to come to the Grafton Public Library. -SW
Upcoming Events: www.graftonlibrary.org/events
Sat June 4 9-3 Gardening Party! Come plant
Wed June 1 Summer Program Registration Begins!
Fri June 10 7:00pm Friends Annual Meeting & Wine & Cheese Reception
Sat June 18 9am-3pm Historic Book Sale
Sat June 18 2-4pm Jerome Wheelock’s Birthday Party
Respectfully submitted, Beth Gallaway 5/31/16